Receptionist / Office Assistant

Work in Ottawa; Ottawa; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading company in Ottawa is seeking a Receptionist / Office Assistant to serve as the first point of contact at their HQ. Responsibilities include managing calls, greeting visitors, and providing administrative support. Ideal candidates should possess relevant skills and enthusiasm for growth.

Responsibilities

• Serve as the first point of contact for visitors and callers.
• Manage incoming and outgoing mail and deliveries.
• Provide administrative support to various departments.

Job description

Tech companies are hiring in Ottawa! If you’re looking for your next opportunity in tech, Work in Ottawa can help you build a thriving career in the fast-growing technology industry in Canada’s capital.

As an initiative of the city’s economic development agency, Invest Ottawa, Work in Ottawa helps tech firms fill open positions quickly so they can grow and scale faster

We are excited to partner with KNDS Canada on their search for a Receptionist / Office Assistant.

Key Responsibilities:

• Serve as the first point of contact for all visitors, vendors, and callers to the HQ office.

• Answer and direct incoming phone calls professionally and promptly.

• Greet and register visitors, ensure sign-in procedures are followed, and issue visitor badges.

• Manage incoming and outgoing mail, couriers, and deliveries.

• Maintain the cleanliness and organization of the front desk and common areas.

• Monitor and replenish office supplies; coordinate with vendors as needed.

• Assist in scheduling meetings, maintaining calendars, and preparing meeting rooms.

• Provide administrative support to various departments, including document preparation, filing, and data entry.

• Support coordination of travel, meeting logistics, and internal events.

• Maintain confidentiality and security protocols through company policies.

Work in Ottawa utilizes a secure, closed AI environment for the initial screening of resumes, ensuring your data remains safe while helping us efficiently identify top candidates. We encourage all applicants to apply, even if you do not meet every requirement If you possess relevant skills, enthusiasm, and eagerness to grow, we want to hear from you! To enhance your visibility, consider including relevant keywords in your resume.

If you require any accommodation during the hiring process, please reach out [e-mail]