Executive Assistant

CPP Investments; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

A leading company in investment management is seeking an Executive Assistant to support senior executives. The role involves managing schedules, travel arrangements, and providing comprehensive administrative support. Ideal candidates will possess strong organizational capabilities, effective time management skills, and proficiency in Microsoft Office. This position offers a dynamic working environment wherein diversity and inclusion are championed.

Qualifications

• 5-10 years of experience in a fast-paced environment.
• Experience managing complex calendar and travel arrangements.
• Exceptional interpersonal and communication skills.

Responsibilities

• Provide administrative support to the Head of Assurance & Advisory.
• Manage calendars and complex global travel arrangements.
• Support department budgeting and manage sensitive information.

Skills

Time Management

Organizational skills

Communication skills

Education

College diploma or undergraduate degree

Tools

Microsoft Office

Google Suite

Job description

The Executive Assistant is responsible for providing daytoday administrative support to the Managing Director Head of Assurance & Advisory as well as senior members of this team. Responsibilities will include managing calendars meetings expenses events presentations travel correspondence and group / departmental initiatives.

Rolespecific Accountabilities :

• Provide general administrative support to theHead of Assurance & Advisory and the wider team.
• Book and manage complex global travel arrangements itineraries or other duties related to support professionals who travel globally.
• Manage calendars on behalf of executives working with other departmentsto coordinate meeting booking.
• Coordinate arrange and oversee department and group meeting and event planning process as required.
• Support the onboarding of new staff joining the team
• Support organization and management of law firm relationships
• Support preparation and administration of Departmentrelated budgeting matters
• Work closely with external partners assistants vendors and other stakeholders to schedule meetings or events.
• Work closely with other executive assistants and teams across the organization and department to increase efficiencies and provide overall departmental support.
• Support administrative management of expense reimbursement processes.
• Ensure team members are prepared for all meetings and carry forward action items.
• Be a CPP Investment ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional friendly easily accessible and approachable manner.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and / or organization.
• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.

Qualifications :

• College diploma or undergraduate degree is required.
• 510 years of experience gained from fastpaced professional environment
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management booking meetings events scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
• Experience administering and managing operating requests and approvals through communications tools Excelbased tools and bespoke workflow tools and applications
• Extremely motivated eager to learn adaptable calm under pressure and professional.
• Able and willing to work flexible hours as required.
• Proven attention to accuracy and detail highly organized with the ability to prioritize and multitask.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture under pressure and with timesensitive deadlines
• Personable easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
• Exemplify our Guiding Principles of Integrity Partnership and High Performance.

Additional Information :

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LIEK1 #LIOnsite

At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity :

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc. please let us know and we will work with you to meet your needs.

Disclaimer :

CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered. CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work : Employment Type :

Contract

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1

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