#164 Administrative Assistant

Canadian Mental Health Association; St. Catharines; On-site; CAD 40,000 - 50,000; Full time

Job summary

CMHA Niagara is seeking an Administrative Assistant to support the Safety and Facilities functions within the Human Resources workgroup. The role includes clerical duties, data entry, and document preparation in a not-for-profit community setting.

Ideal candidates will have a university degree or college diploma in Business Administration and 2–3 years of related experience, with strong proficiency in Microsoft Office and excellent communication skills.

Qualifications

• Requires university undergraduate degree or college diploma in Business Administration.
• 2–3 years of employment experience, not-for-profit setting preferred.
• Proficiency with Microsoft Office; excellent written and verbal communication.

Responsibilities

• Provide administrative, reception, and clerical support to the Human Resources workgroup with a safety/facilities focus.
• Ensure staff compliance with mandatory safety training and records.
• Support Joint Health and Safety Committee activities and infection prevention initiatives.
• Prepare documents, data entry, and word processing; organize daily work schedule.
• Assist in safety and facilities duties and related tasks as required.

Skills

Microsoft Office

Communication

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree in Business Administration

College Diploma in Business Administration

Job description

CMHA, Niagara is a non-profit, charitable organization committed to promoting mental wellness and to improving the lives of people in its service area who have mental illness as well as their families. CMHA Niagara achieves its mission through a number of programs and services.

CMHA, Niagara is committed to a recovery philosophy which focuses on the potential for people with mental illness to lead full, productive and engaged lives in their communities. The Branch works in partnership with many others who share in the commitment to supporting the broad determinants of health.

Position Summary

Reporting to the Safety and Facilities Coordinator, the Administrative Assistant will provide administrative, reception, and clerical support services to the Human Resources workgroup, with a focus on safety and facilities responsibilities.

Essential Job Functions

• Provides administrative assistance on Safety and Facilities activities, including health and safety programming and inspections, infection prevention and control activities, and facility maintenance support;
• Offers administrative support to ensure staff are compliant with all mandatory and required safety training;
• Contributes to the success of the agency’s Joint Health and Safety Committee;
• Assists in infection prevention and control initiatives and activities, including hand hygiene audits;
• Prepares and organizes correspondence, performs data entry and word processing functions, and creates a variety of documents;
• Plans, organizes, coordinates, and manages daily assigned work;
• Other duties related to the safety and maintenance of agency facilities as assigned.
• Successful completion of a university undergraduate degree program or accredited community college diploma in Business Administration;
• 2 – 3 years of employment experience in a relevant field, including experience in a not-for-profit setting is preferred;
• Competency in the following areas: organizational and multitasking skills, client focus, concern for safety, work ethics and values, problem-solving, adaptability; exceptional attention to detail;
• Proficiency with Microsoft Office;
• Excellent written and verbal communication skills;
• Certified in the following safety courses: Crisis Intervention (i.e. NVCI, Safety Care, CPI or Safe Management), Standard First Aid – CPR C - AED, Suicide Prevention (Safe Talk); and Health and Safety Awareness would be considered an asset;
• Access to a reliable personal vehicle and willingness to travel throughout the Niagara Region;
• Bilingualism, particularly proficiency in French, would be considered a valuable asset.

CMHA Niagara is a culturally competent organization and is committed to building an inclusive community that respects the dignity and independence of candidates with multicultural and diverse backgrounds, multilingual abilities, and experience with the 2SLGBTQIA+ community. Candidates with this background would be considered an asset.

CMHA Niagara is committed to providing accommodation for persons with disabilities. Please see the related AODA policies on our website at www.cmhaniagara.ca for further details or contact our Human Resources department for any information in an alternate format.

Our Mission

Our purpose is to strengthen mental wellness in the Niagara community.

Our Vision

A Niagara where mental health is recognized, supported and optimized.

Our Values

Our core values will be embedded in everything we do. They will guide and define how we work with each other, our partners, and our clients and their supports, to enhance access to mental health and addictions supports in Niagara: adaptive, collaboration, ethics and integrity, people-centred, safety and belonging, social justice.

Qualifications

Education

Preferred

Bachelor's degree or better in Business Administration.

College Diploma or better in Business Administration.