Education Coordinator

Dalhousie University; Halifax; Hybrid; CAD 53,000 - 67,000; Full time

Job summary

Dalhousie University in Halifax, NS is seeking an Education Coordinator to support and coordinate residency, elective, undergraduate, simulation, and fellowship programs within the Department of Emergency Medicine.

Reporting to the Education Manager, you will handle onboarding, scheduling, evaluations, records management, and program administration, collaborating with learners, faculty, and hospital partners. Hybrid work is available within Nova Scotia.

Qualifications

• Completion of a Business Administration or Administrative Professional program with 3–5 years related administrative experience.
• Proficiency with Microsoft Office Suite, Outlook, Teams and SharePoint.
• Ability to manage multiple priorities, coordinate complex schedules and maintain a high level of accuracy.
• Excellent organizational, communication, interpersonal, and problem-solving skills, with the ability to work independently and collaboratively.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Responsibilities

• Coordinate and administer Off-Service Residency, Postgraduate Elective, Pediatric Emergency Medicine Undergraduate, Simulation, and Fellowship programs, ensuring effective delivery of educational activities and learner experiences.
• Serve as the primary administrative contact for learners, faculty, physicians, hospital partners, and Dalhousie University, providing guidance, communications, and program support.
• Manage learner onboarding, scheduling, clinical placements, educational events, leave requests, assessments, evaluations, and residency management systems.
• Maintain accurate and confidential learner, faculty, and program records, ensuring compliance with departmental, university, hospital, and accreditation requirements.
• Coordinate faculty evaluation processes, including the collection, tracking, reporting, and analysis of evaluation data to support continuous quality improvement and accreditation activities.
• Provide comprehensive administrative support for meetings, committees, simulation activities, and special projects, including preparing documentation, maintaining databases, and coordinating departmental educational initiatives.

Skills

Multitasking & scheduling

Attention to detail

Organizational skills

Communication & interpersonal

Confidentiality & discretion

Education

Business Administration or Administrative Professional program

Equivalent education/experience

Tools

Microsoft Office Suite

Outlook

Teams

SharePoint

Job description

Position Details

Position Information

Position Title

Education Coordinator

Research Project

Department/Unit

Emergency Medicine

Location

Halifax, Nova Scotia, Canada

Posting Number

S263-26

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

1 year with possibility of extension

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$29.18 - $36.95 per hour ($53,112 - 67,241 per annum, 35 hours per week)

Classification

C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Emergency Medicine is a key contributor to Dalhousie Medical School’s education, patient care and research activities. Welcoming learners from many disciplines and across the continuum of education, we provide excellent educational programs across the Maritime provinces. Reporting to the Education Manager, the Education Coordinator supports and coordinates residency, elective, undergraduate, simulation, and fellowship programs, including learner onboarding, scheduling, evaluations, records management, and program administration.

Key Responsibilities

• Coordinate and administer Off-Service Residency, Postgraduate Elective, Pediatric Emergency Medicine Undergraduate, Simulation, and Fellowship programs, ensuring effective delivery of educational activities and learner experiences.
• Serve as the primary administrative contact for learners, faculty, physicians, hospital partners, and Dalhousie University, providing guidance, communications, and program support.
• Manage learner onboarding, scheduling, clinical placements, educational events, leave requests, assessments, evaluations, and residency management systems.
• Maintain accurate and confidential learner, faculty, and program records, ensuring compliance with departmental, university, hospital, and accreditation requirements.
• Coordinate faculty evaluation processes, including the collection, tracking, reporting, and analysis of evaluation data to support continuous quality improvement and accreditation activities.
• Provide comprehensive administrative support for meetings, committees, simulation activities, and special projects, including preparing documentation, maintaining databases, and coordinating departmental educational initiatives.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Completion of a Business Administration or Administrative Professional program with a minimum of three to five years’ related administrative experience (or an equivalent combination of education and experience).
• Proficiency with Microsoft Office Suite, Outlook, Teams and SharePoint.
• Demonstrated ability to manage multiple priorities, coordinate complex schedules and activities, and maintain a high level of accuracy and attention to detail.
• Excellent organizational, communication, interpersonal, and problem-solving skills, with the ability to work independently and collaboratively.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Assets

• Experience supporting postgraduate medical education, health professions education, or academic program administration.
• Experience working with residency management systems such as one45, RMS , or similar learner management platforms.
• Knowledge of university, healthcare, and accreditation standards related to medical education programs.
• Experience coordinating learner onboarding, evaluations, educational events, and program reporting in an academic or healthcare setting.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies: 1

Open Date: 08/10/2026

Close Date: 08/17/2026

Open Until Filled: No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/21962