Education Assistant, Mac - CARE Program

William Osler Health System; Brampton; On-site; CAD 42,000 - 64,000; Full time

Job summary

William Osler Health System in Brampton seeks an Education Assistant to support medical education activities at the Osler clinical education campus. The role collaborates with the Manager, Medical Education and the education team to coordinate administrative tasks.

Responsibilities include scheduling, registration, orientation for medical learners, maintaining trainee data for reporting, and assisting with simulation activities.

Qualifications

• Two-year post-secondary diploma in office administration or medical program or equivalent.
• Experience in a health care environment is preferred.
• Strong organizational and planning skills.
• Proficiency with the Microsoft Office suite.
• Ability to work independently and in a team.

Responsibilities

• Provides on-site faculty support as required.
• Coordinates clinical placement opportunities and related processes.
• Creates and maintains UG/PG call schedules and distributes updates to learners and hospitals.
• Organizes placement details with impacted departments.
• Assists with registration and orientation for medical learners.
• Provides administrative support for the Manager, Medical Education and for simulation activities.
• Maintains trainee demographics and attendance data for reporting to the Ministry of Health.
• Assists with defining preceptor availability and capacity planning.
• Provides backup support to the Manager, Medical Education.
• Performs other duties as assigned.

Skills

Planning & organization

Microsoft Office

Teamwork

Communication

Education

Two-year post-secondary diploma in office administration/medical program or equivalent

Tools

Word

Excel

Access

PowerPoint

Outlook

Job description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment.

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment.

Job Description

Reporting to the Manager, Medical Education, the Education Assistant will support the medical education activities at the Osler clinical education campus. The incumbent works collaboratively with the Manager, Medical Education and medical education team and duties may be shared to support the medical education portfolio.

Accountabilities

• Provides on-site faculty support as required
• Supports in the coordination of clinical placement opportunities at the Osler clinical education campus which includes assist in processing all appropriate correspondence regarding rotations including licensure, malpractice, training verification, letter of good standing, etc., within a timely manner and in accordance with established policies and procedures
• Creates and maintains required UG/PG call schedules for the Osler clinical education campus. Ensure the timely distribution of updated call schedules to learners and hospital(s)
• Organize and communicate placement details to impacted departments
• Assist with registration and orientation for medical learners
• Provides administrative support for the role to the Manager, Medical Education in developing and organizing medical education activities
• Attend medical education committee meetings as required
• Maintain an accurate database of trainee demographics and attendance days and maintain accurate medical trainee data for Ministry of Health reporting and funding purposes (McMaster Medical School Information System)
• Assists with defining preceptor availability (clinical capacity planning)
• Provides back up and support to the Manager, Medical Education
• Provides administrative support for the simulation-based educational activity (scheduling, room bookings, room access, equipment and inventory maintenance, faculty support in developing/operationalizing simulation activities)
• Performs other duties as assigned

Qualifications

• Successful completion of a two year post-secondary program required (community college diploma in office administration medical program or equivalent)
• Two years experience in a health care related environment
• Effective planning and organizational skills with a demonstrated ability to set priorities
• Proficient Microsoft Office skills including Word, Excel, Access, PowerPoint and Outlook
• Ability to assume responsibility and work on own initiative
• Ability to work in a team setting environment with good interpersonal skills