Organizational Development Coordinator

William-Osler-Health-System-8; Brampton; Hybrid; CAD 63,000 - 79,000; Full time

Job summary

William Osler Health System in Brampton, Ontario, seeks an Organizational Development Coordinator to support corporate events, onboarding and budget tracking. Reporting to the Manager, Organizational Development, you will handle scheduling, document preparation, and coordination across multiple departments.

The role requires a university degree or college diploma in HR or related field, at least one year of office experience, familiarity with LMS/HRIS, and strong organization and communication

Qualifications

• University degree/college diploma in human resources management, business, education or organizational development or an equivalent combination of education and experience
• Minimum of one year recent office experience required
• Experience with learning management systems and/or HRIS applications an asset
• Experience and proficiency with a wide range of software and online applications an asset
• Demonstrated knowledge of human resources principles and practices is required
• Requires strong organization skills and ability to prioritize tasks
• Must posses a strong customer service focus and attention to detail as well as excellent communication skills, both oral and written
• Proficiency in Microsoft Word, Exceland PowerPoint and other online applications
• Demonstrate initiative and commitment to learning
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Responsibilities

• Manages scheduling and rescheduling of meetings, events and engagements based on identified priorities
• Coordinating and scheduling multidisciplinary meetings, events and engagements with program admins across the organization
• Working with vendors to ensure events and programs are scheduled based on priorities
• Manages schedules and supports corporate onboarding, working with internal partners
• Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
• Prepares standard forms and program or department templates or reports and related information for decision making purposes
• Conducts research, internet searches, compiles data and prepares reports as requested
• Develops and maintains paper and electronic filing systemsincluding filing of confidential information
• Manages several inboxes, responding directly to staff and leaders and/or escalating to the manager, director or team members
• Manages learning management system administration including pulling reports, uploading courses and assigning courses
• Coordinates and keeps SharePoint and other cloud based environments current and accurately up to date
• Assists in the development of communication material which will be accessed by internal staff up to and including executive level, so attention to detail is critical
• Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements
• Investigates budgetary and financial issues on behalf of the Organizational Development team
• Completes bi-weekly payroll entry verification
• Coordinates logistical requirements of program level meetings and events as well as external meetings overseen by the program
• Coordinates program or department submissions for regular events, such as the budgeting process, Accreditationand the participation of staff in mandatory training sessions
• Sets up system and security accessas well as parking for new hires
• Coordinates the tuition reimbursement program

Skills

Customer service

Organization

Communication

Attention to detail

Initiative

Education

HR/Business/Organizational Development degree or diploma

Tools

Microsoft Word

Excel

PowerPoint

Learning Management System

HRIS

Job description

• Departments: Organizational Development - 0171.840000191
• Job Category: Organizational Development
• Length of Contract: 6 months
• Contract Type: Temporary
• Union Group: Non Union - Professional Technical
• Schedule: Days
• Employment Type: Full Time

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of inquiries that will often require investigation and follow up. The successful candidate will be responsible for the implementation of corporate events and programs, and to manage budget tracking for such activities.

Accountabilities:

• Manages the manager's and Organizational Development team's scheduling and rescheduling of meetings, eventsand engagements based on identified priorities
• Coordinating and scheduling multidisciplinary meetings, events and engagements with program admins across the organization
• Working with vendors to ensure events and programs are scheduled based on priorities
• Manages schedules and supports corporate onboarding, working with internal partners
• Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
• Prepares standard forms and program or department templates or reports and related information for decision making purposes
• Conducts research, internet searches, compiles data and prepares reports as requested
• Develops and maintains paper and electronic filing systemsincluding filing of confidential information
• Manages several inboxes, responding directly to staff and leaders and/or escalating to the manager, director or team members
• Manages learning management system administration including pulling reports, uploading courses and assigning courses
• Coordinates and keeps SharePoint and other cloud based environments current and accurately up to date
• Assists in the development of communication material which will be accessed by internal staff up to and including executive level, so attention to detail is critical
• Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements
• Investigates budgetary and financial issues on behalf of the Organizational Development team
• Completes bi-weekly payroll entry verification
• Coordinates logistical requirements of program level meetings and events as well as external meetings overseen by the program
• Coordinates program or department submissions for regular events, such as the budgeting process, Accreditationand the participation of staff in mandatory training sessions
• Sets up system and security accessas well as parking for new hires
• Coordinates the tuition reimbursement program

Qualifications

• University degree/college diploma in human resources management, business, educationor organizational developmentor an equivalent combination of education and experience
• Minimum of one year recent office experience required
• Experience with learning management systems and/or human resources information system applications an asset
• Experience and proficiency with a wide range of software and online applications an asset
• Demonstrated knowledge of human resources principles and practices is required
• Requires strong organization skills and ability to prioritize tasks
• Must posses a strong customer service focus and attention to detail as well as excellent communication skills, both oral and written
• Proficiency in Microsoft Word, Exceland PowerPoint and other online applications
• Demonstrate initiative and commitment to learning
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional Information

Hours: Currently days (subject to change in accordance with operational requirements)

Minimum: $63, 433.50
Maximum: $79,267.50

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work.

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [e-mail] .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.