Organizational Development Coordinator

triOS Education Group; Brampton, Toronto; Hybrid; CAD 63,000 - 79,000; Full time

Job summary

William Osler Health System is seeking an Organizational Development Coordinator to support the Organizational Development team, manage budget tracking, and serve as a point of contact for inquiries. The role includes coordinating meetings, onboarding, and program events.

You'll prepare documents, reports, and templates, maintain filing systems, administer the LMS, and liaise with staff and leaders to ensure timely information and compliance.

Qualifications

• University degree/college diploma in HR, business, education, or organizational development, or equivalent.
• Minimum of one year recent office experience.
• Experience with LMS and/or HRIS is an asset.
• Experience with a wide range of software and online applications is an asset.
• Knowledge of HR principles and practices required.
• Strong organization and prioritization skills.
• Excellent oral and written communication; customer service focus.

Responsibilities

• Manages scheduling and rescheduling of meetings and events.
• Coordinate multidisciplinary meetings and engagements across the organization.
• Work with vendors to schedule events based on priorities.
• Manage onboarding schedules with internal partners.
• Create and format documents, reports, spreadsheets, presentations; manage databases.
• Prepare forms and templates for decision making.
• Conduct research and compile data for reports.
• Maintain paper and electronic filing systems for confidential information.
• Manage inboxes and communicate with staff and leaders.
• Administer learning management system, pull reports, upload courses.
• Keep SharePoint and cloud environments up to date.
• Develop internal communications material.
• Process finance expense forms, invoices, procurement forms, travel arrangements.
• Investigate budgetary issues for the Organizational Development team.
• Complete bi-weekly payroll entry verification.
• Coordinate program meetings and external meetings.
• Coordinate submissions for budgeting, accreditation, and mandatory training.
• Set up system and security access and parking for new hires.
• Coordinate the tuition reimbursement program.

Skills

Strong organization skills

Customer service focus

Excellent communication

Education

University degree/college diploma in HR/Business/Education/OD

Tools

LMS software

HRIS applications

Microsoft Office Suite

Job description

COMPANY DESCRIPTION

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers formany consecutive years, William Osler Health System (Osler) provides a safe andsupportive health care network to grow your career. Osler is nationallyrecognized for its commitment to patient safety and is Accredited with ExemplaryStanding, the highest rating a Canadian hospital can receive.

As a major Ontario hospital system, and home to some of the biggest specialtyand emergency departments in the country, Osler serves the 1.3 million residentsof Brampton, Etobicoke and surrounding communities. We are proud to offer youincredible exposure to best-in-class health care delivery and challenginghands‑on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand ourservices to meet the needs of a growing population, creating opportunities forincreased hands‑on skills development, cross‑department training and promotionalopportunities. Guided by our accomplished senior leadership team, together weare driving our vision of patient‑inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionalslike you can achieve their goals and find deep personal and professionalfulfillment. Join our team today!

JOB DESCRIPTION

Reporting to the Manager, Organizational Development, the OrganizationalDevelopment Coordinator is the first level point-of-contact in OrganizationalDevelopment, receiving a variety of inquiries that will often require investigation and follow up. The successful candidate will be responsible for the implementation of corporate events and programs, and to manage budget tracking for such activities.

• Manages the manager's and Organizational Development team's scheduling and rescheduling of meetings, events and engagements based on identified priorities
• Coordinating and scheduling multidisciplinary meetings, events and engagements with program admins across the organization
• Working with vendors to ensure events and programs are scheduled based on priorities
• Manages schedules and supports corporate onboarding, working with internal partners
• Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
• Prepares standard forms and program or department templates or reports and related information for decision making purposes
• Conducts research, internet searches, compiles data and prepares reports as requested
• Develops and maintains paper and electronic filing systems including filing of confidential information
• Manages several inboxes, responding directly to staff and leaders and/or escalating to the manager, director or team members
• Manages learning management system administration including pulling reports, uploading courses and assigning courses
• Coordinates and keeps SharePoint and other cloud based environments current and accurately up to date
• Assists in the development of communication material which will be accessed by internal staff up to and including executive level, so attention to detail is critical
• Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements
• Investigates budgetary and financial issues on behalf of the Organizational Development team
• Completes bi-weekly payroll entry verification
• Coordinates logistical requirements of program level meetings and events as well as external meetings overseen by the program
• Coordinates program or department submissions for regular events, such as the budgeting process, Accreditation and the participation of staff in mandatory training sessions
• Sets up system and security access as well as parking for new hires
• Coordinates the tuition reimbursement program

JOB QUALIFICATIONS

• University degree/college diploma in human resources management, business, education or organizational development or an equivalent combination of education and experience
• Minimum of one year recent office experience required
• Experience with learning management systems and/or human resources information system applications an asset
• Experience and proficiency with a wide range of software and online applications an asset
• Demonstrated knowledge of human resources principles and practices is required
• Requires strong organization skills and ability to prioritize tasks
• Must posses a strong customer service focus and attention to detail as well as excellent communication skills, both oral and written
• Proficiency in Microsoft Word, Excel and PowerPoint and other online applications
• Demonstrate initiative and commitment to learning
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

ADDITIONAL INFORMATION

Hours: Currently days (subject to change in accordance with operational requirements)

Annual Salary:

Minimum:$63, 433.50

Maximum: $79,267.50

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work.

Internal application deadline: November 2, 2026

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [e-mail] [human.resources@williamosler