Project Administrator

ATCO; Whitehorse; On-site; CAD 50,000 - 65,000; Full time

Job summary

ATCO Frontec is looking for a Project Administrator in Whitehorse, YT. This role involves financial administration, timekeeping, and general office support. The ideal candidate should be organized, detail-oriented, and able to work independently in a dynamic environment.

Qualifications

• 1–3 years of administrative experience, preferably in finance, payroll, or HR.
• Proficient in Microsoft Office Suite and comfortable learning new software.

Responsibilities

• Review, code, and approve invoices for processing.
• Collect, verify, and summarize timesheets for submission.
• Provide general administrative support to the management team.

Skills

Organization

Communication

Multitasking

Tools

Microsoft Office Suite

Oracle

Job description

Job Description

Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description: ATCO Frontec is seeking a Project Administrator to join our Operations team in Whitehorse, YT. This role is responsible for financial administration, timekeeping, payroll support, document control, and general administrative support. The successful candidate will be a highly organized individual with a keen eye for detail and the ability to work independently in a dynamic environment.

Responsibilities:

Finance & Accounting Support

• Review, code, and approve invoices for processing.
• Reconcile corporate credit card transactions.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Prepare monthly journal vouchers.
• Assist AR tracking.
• Generate month-end, quarterly, and year-end processes.
• Participate in internal and external audits.
  
  

Timekeeping

• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems
  
  

Administration & Office Support

• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Support coordination of staff meetings.
  
  

Human Resources Assistance

• Assist with recruitment-related paperwork and onboarding processes.
  
  

Health & Safety

• Adhere to all relevant procedures and complete required documentation per ATCO Frontec’s Health & Safety Toolkit.
  
  

Qualifications & Skills:

• 1–3 years of administrative experience, preferably with exposure to finance, payroll, or HR functions.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Oracle or similar financial systems is an asset.
• Strong organization skills with the ability to multitask and manage a high volume of work accurately.
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information with discretion.
• Comfortable learning new and evolving software systems.
  
  

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will require successful completion of a background check and Security Clearance Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.