Project Resource Support and Coordinator

WSP in Canada; Markham; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a leading professional services firm where you will play a crucial role as a Project Resource Coordinator. This position is designed for a highly organized individual who will support leadership teams by maintaining project documentation and providing essential administrative assistance. With a focus on flexibility and collaboration, you will coordinate travel, manage resources, and facilitate communication among stakeholders. This role offers the opportunity to work in a dynamic environment that values inclusion and encourages personal and professional growth. If you're ready to contribute to meaningful projects that enhance the world around you, this is the perfect opportunity.

Benefits

Flexible Work Policy

Comprehensive Employee Benefits

Virtual Healthcare

Wellness Platform

Savings Programs

Qualifications

• 3-5 years of experience in administration and resource coordination.
• Strong organizational and communication skills required.

Responsibilities

• Maintain accurate project documentation and ensure compliance.
• Provide administrative support to project teams and executives.

Skills

Document Management

Administrative Proficiency

Communication

Flexibility

Problem-Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Project Management

Tools

MS Office Suite

Job description

The Opportunity:

The Project Resource Coordinator will play a vital role in supporting leadership teams by assisting, maintaining document control, and providing administrative assistance. This position requires a highly organized individual with experience working alongside executives and senior management, as well as the flexibility to travel as needed.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday. We're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform, as well as great savings programs and a clear vision for the future.

What you can expect to do here:

1. Organization: Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence, ensuring compliance with company standards.
2. Administrative Support: Provide administrative assistance to project teams, executives, and senior management, including scheduling meetings, preparing presentations, and managing calendars.
3. Travel Coordination: Arrange travel plans and logistics for project teams and executives as required.
4. Resource Coordination: Assist in the allocation and management of project resources to ensure efficient and effective project execution.
5. Stakeholder Communication: Act as a liaison between leadership and project teams, clients, and stakeholders, ensuring clear and effective communication, working alongside senior level executives.
6. Problem-Solving: Identify and resolve administrative and logistical challenges to support project success.

What you’ll bring to WSP:

1. Education: Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
2. Experience: Minimum of 3-5 years of experience in administration, sourcing/hiring, and resource coordination.
3. Skills: Strong organizational, communication, and problem-solving skills; proficiency in MS Office Suite, particularly Excel, PowerPoint, and Word.
4. Certifications: Relevant certifications in project management or administrative support are an asset.

Skills:

• Document Management: Expertise in maintaining and organizing project documentation.
• Administrative Proficiency: Strong skills in calendar management, meeting coordination, and executive support.
• Communication: Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
• Flexibility: Willingness to travel and adapt to changing project needs.

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future-proof our cities and environments. We have over 65,000 team members worldwide, including over 12,000 in Canada involved in environmental remediation, urban planning, engineering, and sustainable development.

At WSP, we value our people and reputation, are locally dedicated with an international scale, focus on the future, challenge the status quo, foster collaboration, and uphold an empowering culture.

Please Note:

Health and Safety is a core value of WSP. Compliance with our Health, Safety & Environment (HSE) policies and client HSE policies at all times is expected. Safety-sensitive positions involving fieldwork may require the ability to perform key physical tasks, including working in various environmental conditions, remote or isolated areas, alone, and in inclement weather within safe and reasonable limits.

WSP encourages applications from people with disabilities. Accommodations are available upon request. We are committed to employment equity. Only selected candidates will be contacted. We do not accept unsolicited resumes from agencies.