Commis-comptable (Administrateur de magasin)

Shoppers Drug Mart; Quebec; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading company as an Accounting Administrator, where you'll manage financial functions to support sales and inventory. This role requires strong organizational skills and attention to detail. You'll handle accounts payable, receivable, and payroll processes, ensuring accuracy and compliance with policies. Ideal for those with a background in accounting and excellent communication skills.

Qualifications

• Minimum 2 years of accounting experience or post-secondary accounting education.
• Understanding of interconnected processes and adaptability.

Responsibilities

• Administer accounting functions including accounts payable and receivable.
• Ensure payroll is processed bi-weekly and manage employee benefits.
• Reconcile balance sheet accounts and submit weekly web forms.

Skills

Initiative

Organizational Skills

Time Management

Communication

Attention to Detail

Education

Post-secondary Accounting Education

Tools

MS Excel

Job description

Join a locally owned and operated store to help deliver health, beauty, and convenience services in your community, and keep the customer at the center of everything you do.

Why this role is important?

SUMMARY:

Administer the accounting functions within the store supporting sales, inventory, payroll, benefits reporting, and other financial requirements to achieve the store's financial objectives.

DUTIES & RESPONSIBILITIES:

Accounts Payable

• Verify packing slips against authorized invoices and the Merchandise Receiving Log.
• Process invoices for payment based on vendor payment methods.
• Identify discrepancies between invoice costs and purchase order amounts; escalate above threshold.
• Review weekly SDM statements for invoices, inter-store transfers, and charges.
• Allocate charges paid through store credit cards periodically.
• Process store-to-store payments.
• Complete new vendor setup forms for frequent vendors.

Accounts Receivable

• Input charges and payments into AR system, ensuring totals match front-end systems.
• Reconcile adjustments to AR sub-ledger.
• Maintain and review detailed AR aging, follow-up on collections.
• Reconcile vendor claims and submit to Central Office as required.
• Setup AR and billing for store-to-store receivables.
• Generate and distribute monthly customer AR statements.
• Maintain customer profiles and ensure receivables are accurate.
• Reconcile daily sales details, investigate cash shortages or overages.
• Ensure timely posting of deposits to bank for cash and EFT.

Expenses

• Audit expense allocations for accuracy.

Payroll

• Review timesheets and advise discrepancies.
• Ensure payroll is processed bi-weekly on schedule.
• Manage employee benefits enrollment and updates.
• Update cosmetic commissions database and provide data for payroll system.
• Ensure T4s and government forms are filed timely.
• Complete legislated benefit filings.
• [Quebec] Manage CNESST documentation for injured employees or maternity leave.
• Maintain PDP enrollments.

General

• Prepare period-end documentation and review.
• Investigate cash clearing discrepancies.
• Complete inventory forms and liaise with inventory team.
• Comply with health, safety, and internal audit policies.

Financial Process Optimization (FPO) Webforms

• Reconcile balance sheet accounts, action discrepancies, and submit weekly web forms to Central Office.

Skills, Experience & Education

Requires initiative, judgment, and organizational skills to prioritize tasks and collaborate effectively.

• Minimum 2 years of accounting experience or post-secondary accounting education.
• Understanding of interconnected processes and adaptability.
• Proficiency with MS Excel and basic computer skills.
• Strong time management and prioritization skills.
• Good communication skills, both verbal and written.
• Attention to detail and thoroughness.
• Knowledge of accounting principles and guidelines.

Working Conditions

• Flexibility for shifts including evenings and weekends.

Physical Requirements

• Ability to lift up to 20 pounds.
• General office work.

Adherence to privacy and confidentiality policies.

The above describes the principal functions and duties necessary for proper job evaluation and is not exhaustive of all work requirements.