Proposal Writer

Procom; Laval; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Join a leading Canadian IT staffing firm as a Proposal Writer in Ottawa. In this hybrid role, you will craft compelling proposals for public and private sector clients, ensuring compliance with procurement guidelines. Your expertise in technical writing and project coordination will be key to securing new business and building strong client relationships.

Qualifications

• Minimum 5 years of experience in a proposal delivery role.
• Strong understanding of Federal Government procurement processes.
• Exceptional written and verbal communication skills.

Responsibilities

• Craft well-structured commercial proposals in response to client requests.
• Manage the end-to-end proposal preparation process.
• Collaborate with internal departments to gather necessary content.

Skills

Technical writing

Project coordination

Communication

Proofreading

Presentation skills

Education

Post-secondary education

Job description

• Please note this is a Hybrid Role 2 days / week out of our Ottawa office

The Opportunity :

Become a key player in PCLG's Ottawa Sales team as a talented Proposal Writer! In this fast-paced role, reporting to the Consulting Director, you'll leverage your meticulous writing skills to craft compelling proposals for both public and private sector clients, directly contributing to securing new business and building strong client relationships.

About Procom

Procom is a Canadian-owned, privately held firm established in 1978. One of North America’s leading IT staffing and contract workforce services providers, Procom is one of the largest Canadian staffing firms and has an established presence in all major Canadian markets.

The Role :

As our Proposal Writer, you will interpret complex client requirements, develop tailored and compliant responses, and ensure all submissions meet customer expectations, internal standards, and procurement guidelines. You will be a key member of our bid development team, collaborating closely with Recruiting, Sales, and subject matter experts to gather and create compelling proposal content and supporting materials.

Job Responsibilities :

• Craft well-structured, logical, and compliant commercial proposals in response to a variety of client requests, adhering to their specific evaluation criteria and expectations.
• Create and edit proposals to meet company standards and both point-rated and mandatory requirements.
• Prepare essential supporting documentation, including evaluation grids, resumes, and technical information, ensuring all proposals meet customer specifications and internal guidelines.
• Oversee the assembly and presentation of proposal documents and conduct thorough reviews for grammar, spelling, formatting, consistency, and alignment with brand guidelines.
• Manage the end-to-end proposal preparation process, collaborating effectively with internal departments to gather necessary content.
• Work closely with the Proposal Coordinator to manage communication, prioritize tasks, and ensure timely delivery of proposals.
• Proactively monitor relevant sources (e.g., Canada Buys, MERX) for new business opportunities.
• Manage multiple proposals simultaneously, track progress in our corporate database, and contribute to the analysis of past proposal success to identify areas for continuous improvement.

Skills and Knowledge Required :

• Minimum 5 years of experience in a proposal delivery role, with a strong understanding of Federal Government procurement processes and experience responding to TBIPS, SBIPS, TSPS, THS, and ProServices opportunities.
• Proven experience in technical writing, freelance writing / editing, technical recruiting with an RFP component, or account management with significant RFP involvement.
• Post-secondary education combined with office administration, writing / editing experience, or substantial experience in a similar role.
• Exceptional written and verbal communication skills with a demonstrated ability to interact professionally at all organizational levels.
• Strong project coordination skills with a track record of managing schedules and meeting deadlines.
• Demonstrated ability to work independently, manage competing priorities, and thrive under pressure.
• Experience contributing to process improvements to enhance proposal quality and effectiveness.
• Significant experience proofreading documents to ensure integrity and quality standards.
• Working knowledge of Federal Government or other procurement processes.
• Clear, precise, and strong presentation skills.
• Independent leadership skills coupled with the ability to collaborate effectively in a team environment.
• Experience providing guidance to others on the RFP process.