Construction Contract Administration Assistant

DIALOG; Calgary; On-site; CAD 50,000 - 90,000; Full time

Job summary

An innovative firm dedicated to community wellbeing is seeking a detail-oriented Project Coordinator. In this role, you will utilize your organizational skills to manage project documentation and support contract administration processes. You'll work collaboratively with a dynamic team, ensuring effective communication and maintaining strong relationships with clients and contractors. This position offers a unique opportunity to contribute to meaningful projects that enhance urban vibrancy while enjoying a supportive work environment that values professional development and work-life balance.

Benefits

Parental Leave Top-Up

RRSP Matching

Medical and Dental Benefits

Discounted Memberships

Vacation Buy-Up Program

Professional Membership Reimbursement

Qualifications

• Experience in the Architecture, Engineering and Construction (AEC) industry.
• Meticulous attention to detail, capable of proofing documentation.

Responsibilities

• Set-up, maintain and close-out projects utilizing DIALOG’s construction management software.
• Assist in the review and verification of Contractor invoicing.

Skills

Communication Skills

Document Control

Data Entry

Time Management

Client Relationship Management

Education

Experience in AEC Industry

Construction Contract Administration

Tools

Onware

Microsoft Office

Procore

Bluebeam

Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and 2024 Best of Practice Award Winner, committed to using our design practice as a force for good in the world.

Explore our studios and join us!

How you'll make a difference:

• Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware
• Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)
• Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)
• Educate internal and external project team members on Contract Administrative processes and troubleshoot issues
• Maintain internal and external relationships with clients, contractors and consultants.
  
  
  

Who you are:

• Experience in the Architecture, Engineering and Construction (AEC) industry
• An organized approach with intuitive protocols for others to follow
• Personable, professional manner with excellent communication skills
• Demonstrated experience with data entry, document control, and client/contractor support
• Meticulous attention to detail, capable of proofing documentation
• Maintain strong client, contractor and consultant relationships
• High computer literacy, ability to understand new software and adapt as practice changes
• Able to prioritize and manage time to meet tight deadlines
• Reliable and resourceful, a “go to” person for the team
• Work independently with minimal managerial supervision
  
  
  

While not required, you'll stand out with:

• 2+ years of construction construction contract administrative or construction project coordinator work experience
• Knowledge about design and construction processes and terms
• Experience managing construction documentation
• Experience with Onware, DIALOG’s chosen construction management software
• Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)
• Experience with Microsoft Office (Excel, Word) and Bluebeam
  
  
  

Don’t meet every single requirement? We still encourage you to apply! We’re looking for people who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.