Executive Administrator

Inovia Capital; Waterloo; On-site; CAD 60,000 - 90,000; Full time

Job summary

A leading venture capital firm is seeking an Executive Administrator to support senior leaders and drive company culture. This role involves high-level executive support, stakeholder management, and event leadership, requiring a strategic thinker who thrives in dynamic environments. Join a team dedicated to shaping the future of technology and venture capital.

Qualifications

• Proactive, solutions-oriented self-starter.
• Ability to engage with senior executives and investors.
• Passionate about creating a collaborative environment.

Responsibilities

• Manage complex schedules and prioritize requests for senior leaders.
• Foster a culture of innovation and collaboration.
• Lead special projects and manage stakeholder relationships.

Skills

Strategic Thinking

Stakeholder Management

Problem Solving

Communication

Collaboration

Job description

Role Overview:

We are looking for a forward-thinking professional who thrives in fast-paced environments and possesses the strategic mindset to support high-energy leaders while shaping company culture. If you're passionate about learning, leadership, and creating meaningful impact within the venture capital and technology space, we want you on our team.

We’re seeking a highly-skilled Executive Administrator who will partner with two of our senior leaders, helping them steer the firm as they navigate the fast-evolving world of venture capital. In this role, you will go beyond traditional administrative tasks like calendar management and office oversight, stepping into a position of influence that drives both our internal culture and external relationships.

What You Will Do:

1. High-Level Executive Support - Manage complex schedules, prioritize incoming requests, and anticipate needs to enable two high-energy venture capitalists to focus on the big picture. Your role will ensure their day-to-day runs seamlessly.
2. Culture Driver & Team Catalyst - At Inovia, culture is paramount. You’ll be a central figure in fostering an environment where ideas flourish, innovation thrives, and collaboration is key. You will act as a trusted voice within the team, contributing ideas to strengthen our culture and business.
3. Internal & External Stakeholder Management - You'll lead special projects that impact both internal teams and external partners, ensuring effective communication and streamlined execution across all parties. This includes managing relationships with portfolio founders, investors, and senior executives.
4. Event Leadership - Take the lead on organizing and managing executive-level meetings, board gatherings, and company-wide events. You’ll ensure that each event reflects Inovia’s core mission and leaves a lasting impression on attendees.
5. Problem Solving & Innovation - We value fresh perspectives. You’ll be expected to identify and solve complex challenges, finding more efficient, impactful ways to meet our business goals. We want you to bring your ideas to the table and collaborate in a supportive, high-energy environment.
6. Business Understanding & Process Optimization - You’ll immerse yourself in the world of venture capital and technology, learning the nuances of the investment process so you can enhance our business operations. This role requires you to go beyond surface-level support by designing processes that drive real impact.

Who You Are

• A Strategic Thinker - You can see beyond the tasks at hand, anticipating future challenges and opportunities.
• A Connector - You thrive in environments where relationships are key, and you're comfortable engaging with senior executives, founders, and investors on behalf of Inovia.
• A Learner - You love diving into new industries and challenges, always looking for ways to grow and add value.
• A Culture Leader - You believe that a great company is built on great people, and you’re passionate about creating an empowering and collaborative environment.
• A Self-Starter - You're proactive, solutions-oriented, and unafraid to tackle complex projects with confidence.

Why Inovia

At Inovia, we’re not just supporting companies; we’re actively building the next generation of global leaders. If you’re someone who thrives in dynamic environments, loves the challenge of solving new problems, and is eager to help shape the future, this is the role for you.

Ready to take the next step? Join us and be part of a team that’s driving innovation, shaping industries, and supporting founders around the globe.

Inovia’s Values:

To succeed at Inovia, regardless of the role, every individual is expected to live by the T.H.R.I.V.E.⁵ Framework of Core Values and Operating Beliefs:

INOVIA CORE VALUES:

• Trust
• Humility
• Respect
• Integrity
• Vulnerability
• Empathy

INOVIA OPERATING BELIEFS:

• Purpose-Led Growth: We approach everything with profit and purpose in mind.
• Authenticity: We engage openly, with transparency and a constructive mindset.
• Builder’s Mindset: We value the audacity to initiate, the time it takes, and the tenacity to achieve.
• Inclusion: We embrace inclusion in everything we do to inform stronger business decisions and drive better outcomes.
• Grit: We combine passion and perseverance to deliver outstanding results.

Building a diverse team is one of our core values at Inovia. We encourage applications from individuals of all backgrounds, including but not limited to race, ethnicity, religion, gender, sexual orientation, and age.