Administrative Assistant, Vice President, Community Engagement

University of the Fraser Valley; Abbotsford; On-site; CAD 45,000 - 60,000; Full time

Job summary

The University of the Fraser Valley seeks an Assistant for the Office of the Vice President, Community Engagement. This role involves providing confidential administrative support, managing the Vice President's calendar, and overseeing logistics for university committees. The ideal candidate will have strong organizational skills, a two-year diploma, and experience in office administration. Join a vibrant community committed to diversity and inclusion.

Benefits

Career and lifestyle benefits

Commitment to diversity and inclusion

Qualifications

• Minimum three years of office administration experience.
• Proven ability to work independently and as part of a team.
• Demonstrated attention to detail and proactive administrative skills.

Responsibilities

• Provides confidential administrative support to the Vice President.
• Handles logistics for university committees and prepares materials.
• Coordinates meetings and events with internal and external partners.

Skills

Interpersonal Communication

Organizational Skills

Time Management

Attention to Detail

Education

Two year job-related diploma

Tools

Microsoft Office

Adobe

Job description

Job Summary

The Assistant, Office of the Vice President, Community Engagement provides a key role in providing confidential administrative support. The incumbent handles confidential materials and responds to sensitive situations, ensuring a high level of diplomacy and tact. The incumbent supports the senior executive and office. Attention to detail, efficiency, reliability, accountability, and proactive administrative and project coordination skills are essential.

The Assistant provides confidential support to university committees, overseeing logistics, preparing briefing and event materials, and taking meeting notes and ensuring timely follow up on action items. The role handles all matters pertaining to the Vice President’s calendar, coordinating meetings and events with internal and external partners, and ensuring that the Vice President is aware of, and prepared in advance of meetings.

Qualifications

• Two year job-related diploma from a recognized post-secondary institution.
• Minimum three years of office administration experience, preferably at the senior assistant level and preferably in a post-secondary institution environment or similar complex organization.
• Superior interpersonal and written communication, time management, and organizational skills.
• Proven ability to work independently and as part of a team and meet multiple deadlines with a high degree of accuracy and attention to detail.
• Works with internal and external communities in a collaborative, reciprocal, and mutually beneficial way.
• Utilizes and champions best practices in principled decision making to consistently prioritize, execute, and evaluate the impact of activities on faculty, staff, students, and community partners.
• Demonstrated experience working in a professional office environment, respecting both personal and professional boundaries.
• Excellent knowledge of office practices and procedures.
• Advanced knowledge of various software applications, primarily Microsoft Office, Outlook calendar/mail, and Adobe.
• Demonstrated excellent minute taking and transcription skills; self-directed, proactive, and able to exercise discretion.
• Knowledge and understanding of post-secondary policies and procedures is preferred.
• Experience working with contracts and agreements.
• Demonstrated attention to detail, efficiency, reliability, accountability, and proactive administrative and project coordination skills are essential.
• Ability to work occasional outside of normal business operating hours to support events and initiatives as required.
  
  

UFV Leadership Proficiencies

• Create and implement plans - shape, align and execute the strategic priorities to meet student and community needs.
• Lead change – Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
• Cultivate collaborative relationships – Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
• Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.
• Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstance.
• Infuse Indigenization, Equity, Diversity, and Inclusion – Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion and respect in a diverse environment.
  
  

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [e-mail] . Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.