medical secretary

Niagara Regional Medical Clinic; Niagara Falls; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading clinic in Niagara Falls is seeking a Medical Secretary to manage patient interactions and administrative tasks. The role involves coordinating information flow, scheduling appointments, and maintaining medical records. Ideal candidates will have a relevant college diploma and strong organizational skills, with a focus on client service. Join a supportive team that values efficiency and accuracy in a fast-paced environment.

Benefits

Relocation costs covered by employer

Free parking available

Learning / training paid by employer

Team building opportunities

Qualifications

• Experience in a fast-paced environment.
• Ability to work under pressure.
• 1 to less than 7 months of experience.

Responsibilities

• Coordinate the flow of information and interview patients.
• Schedule and confirm appointments.
• Train staff in procedures and current software.

Skills

Client focus

Organized

Efficient interpersonal skills

Accuracy

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Word

MS Excel

MS Outlook

MS Windows

Electronic mail

Job description

• Education :

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Relocation costs covered by employer
• Clinic

Tasks

• Coordinate the flow of information
• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Provide customer service

Supervision

• 3-4 people

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Windows
• MS Outlook

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Organized
• Reliability
• Team player
• Are you currently legally able to work in Canada?

Experience

• 1 to less than 7 months

Other benefits

• Free parking available
• Learning / training paid by employer
• Other benefits
• Team building opportunities

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)

Support for youths

• Offers on-the-job training tailored to youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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Medical Secretary • Niagara Falls, ON, CA