Payroll Administrative Assistant

PepsiCo; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

PepsiCo is seeking a Payroll Administrative Assistant to support payroll and administrative functions in Ottawa. The role involves timecard reviews, invoice management, and onboarding new hires. Ideal candidates will have a high school diploma, administrative experience, and strong communication skills.

Qualifications

• Three to five years of administrative experience.
• Self-motivated with excellent communication skills.
• Experience with payroll and invoicing software is an asset.

Responsibilities

• Perform timecard reviews and adjustments.
• Lead onboarding for new and seasonal hires.
• Manage invoice payments and tracking.

Skills

Communication

Customer Service

Attention to Detail

Organizational Skills

Multi-tasking

Education

High School Diploma

Administrative or Office Management Program

Tools

Microsoft Office

Payroll and Invoicing Software

Kronos

SAP

Job description

The Payroll Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing payroll and general administrative support for the Ottawa location.

Responsibilities

1. Perform timecard reviews and adjustments.
2. Generate and facilitate review of CCO, CATS reports weekly.
3. Create employee roster reports and facilitate review.
4. Track pay progression and make necessary adjustments.
5. Monitor and flag sick/vacation usage to department leaders.
6. Manage invoice payments and tracking.
7. Handle VISA imaging and allocation.
8. Process invoices using APS.
9. Follow up on open POs to ensure timely invoice receipt.
10. Manage building badge accesses.
11. Lead onboarding for new and seasonal hires.
12. File GCS, quality, and safety documentation.
13. Maintain key safety and quality trackers.
14. Provide ongoing support to the Ottawa team.

Qualifications

1. Three to five years of administrative experience.
2. Completion of an administrative or office management program preferred.
3. High school diploma required.
4. Self-motivated with professional accomplishments demonstrating initiative.
5. Excellent communication and customer service skills.
6. Ability to multi-task effectively.
7. Strong attention to detail and organizational skills.
8. Self-motivated, punctual, and professionally mature.
9. Experience with payroll and invoicing software.
10. Payroll experience is an asset.
11. Kronos and SAP experience are assets.
12. Proficiency in Microsoft Office.

The Company

PepsiCo is a playground for curious people. We invite thinkers, doers, and changemakers to champion innovation, take calculated risks, and challenge the status quo. From executives to team members on the front lines, we’re excited about the future. We take chances. Together, we dare to make the world a better place.

Our associates are the magic ingredient. Each of them plays an integral role in helping create deep connections between people and our products. Think about your last group celebration: Chances are, one of our iconic brands was by your side. At PepsiCo, you’re invited to be part of a global team of innovators who make, move, and sell these products—enjoyed by more than 1 billion people daily.

A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence those around you and the world at large. By showing up, you’ll have opportunities to learn, develop, and grow your skills for the future. Our supportive teams can help fuel your professional goals to make a global impact on people and the planet.