Administrative Assistant

By Light Professional IT Services LLC; Alberta; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is looking for a proactive Administrative Assistant to oversee front desk operations. This role involves managing office supplies, scheduling maintenance, and ensuring a welcoming environment for guests. The ideal candidate will possess strong organizational and communication skills, with at least two years of administrative experience. Join a dynamic team where your contributions will enhance operational efficiency and client interactions. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• Mindful of maintaining office supplies and refreshments.
• Proficient in managing calendars and scheduling meetings.

Responsibilities

• Manage front desk operations and interact with clients.
• Order and stock office supplies and refreshments.
• Assist with accounting tasks and prepare expense reports.

Skills

Organizational Skills

Communication Skills

Administrative Experience

Tools

Costpoint Software

Job description

Administrative Assistant

Job Location: US-VA-Chantilly

ID: 2025-10362

Number of Openings: 1

Category: Functional Support

Clearance: None

Company Overview

Veraxx, a By Light Company, is seeking an Administrative Assistant to manage front desk operations at our Chantilly, VA location. We are looking for an organized individual with excellent communication skills to interact effectively with employees and government clients.

Responsibilities

1. Order and stock snacks and utensils (refreshments are now complimentary, increasing frequency!)
2. Scan and file purchase orders in shared drive project folders
3. Assist accounting with sales tax submissions for Veraxx and By Light
4. Prepare expense reports
5. Answer front/back doorbell and phone calls
6. Sign in guests and issue visitor badges
7. Order and stock cleaning products and office supplies
8. Schedule maintenance (HVAC, plumbing, landlord, electrician, etc.) as needed
9. Order refreshments for meetings and set up early
10. Maintain Outlook calendar and reserve conference rooms
11. Manage employee directory and set up new hire desks

Required Experience and Qualifications

• At least 2 years of administrative experience

Preferred Experience and Qualifications

• Experience with Costpoint software