Administrative Assistant

Crestline Coach Ltd.; Saskatoon; On-site; CAD 45,000 - 60,000; Full time

Job summary

Crestline Coach Ltd. is seeking an Administrative Assistant to support their fast-paced office environment in Saskatoon. The role involves greeting visitors, managing communications, and providing crucial administrative support across departments. Ideal candidates will have at least 5 years of experience and strong organizational skills, contributing to a customer-centric culture.

Benefits

Competitive salary with bonus potential

Health benefits including dental and extended health care

Group registered retirement savings plan with matching

Career path support and professional development opportunities

Qualifications

• Minimum 5 years of administrative support experience.
• Proficiency in Microsoft Office Suite required.
• Experience with Adobe Illustrator is an asset.

Responsibilities

• Greet visitors and callers in a friendly manner.
• Manage incoming/outgoing mail and faxes.
• Coordinate travel and catering arrangements.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Post-secondary education in Office Administration

Tools

Microsoft Office Suite

Adobe Illustrator

Draw.io

Job description

Role: Administrative Assistant

Location: Saskatoon, SK

Schedule: Full Time, Monday to Friday, 8:00 am – 4:30 pm

Crestline Coach is a long-established, family-oriented organization in Saskatoon, SK, that has grown to become North America's leading ambulance manufacturer and Canada's largest supplier of small to mid-size commercial buses for transit, paratransit, shuttle, and tour applications. With safety, innovation, and durability always at the forefront of our business, Crestline inspires today’s industry standards. Crestline Coach has strong values that align with our culture, demonstrating a customer-centric focus, leadership, integrity, family spirit, and excellence in all we do.

We are seeking a professional and highly organized Administrative Assistant to support our fast-paced office environment. This individual will be the first point of contact for Crestline, delivering a positive first impression to visitors, suppliers, and employees. The role provides crucial administrative support across multiple departments and requires exceptional organizational skills, attention to detail, and a proactive approach.

Key Responsibilities

• Greet visitors and callers in a friendly and professional manner
• Answer and direct incoming phone calls, manage incoming/outgoing mail and faxes
• Monitor employee attendance including vacation, meetings, and out-of-office statuses
• Maintain a clean, organized reception and supply area, and ensure appropriate stock of office supplies and refreshments
• Coordinate hotel, travel, and catering arrangements for staff and events
• Support departmental needs by preparing documents such as phone lists, organizational charts, newsletters, posters, presentations, and milestone updates
• Assist HR with candidate greeting, testing coordination, and applicant tracking
• Prepare production-related documents such as traveler binders and vehicle files
• Generate and distribute company newsletters and maintain community boards
• Participate as a member of the Social Committee and contribute to event planning
• Liaise with service providers including vending, shredding, water supply, and postal services
• Collaborate with the Senior Administrator & Office Manager on ad hoc assignments

Qualifications

As the Administrative Assistant you will bring:

Essential

• Post-secondary education in Office Administration or equivalent experience
• Minimum 5 years of administrative support experience, including work with senior management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Adobe Illustrator and Draw.io is an asset
• Excellent data entry, document formatting, and communication skills
• Experience operating a multi-line phone system
• Experience with organizational chart maintenance and internal communications

Core Competencies & Skills

• Strong organizational and time management skills
• Attention to detail with the ability to multitask in a fast-paced setting
• Positive, energetic, and professional demeanor
• High level of discretion when handling confidential information
• Strong interpersonal and listening skills
• Ability to work independently and support cross-functional teams
• Alignment with Crestline values of integrity, trust, excellence, and innovation

Why Choose Crestline Coach?

Crestline Coach takes pride in a strong company culture that embodies excellence, integrity, trust, and innovation. To foster a strong culture, we believe in a progressive, dynamic, and solution-based environment and want to prosper amongst the best and brightest in the country. Benefits of working with Crestline Coach include:

• A competitive salary with bonus earning potential including a recruitment referral bonus.
• Health benefits including dental, extended health care, long and short-term disability coverage, accident and serious illness insurance, life insurance, and a health spending account.
• A group registered retirement savings plan that has a 4% matching, occupational vision care, employee, and family assistance programs along with a virtual walk-in clinic that provides unlimited healthcare for you and your family.
• Milestone and service awards at five-year increments.
• Access to CUBBI, a discounted food delivery service of fresh meals from local kitchens, and Sutton Smart Perks Discounts for services and discounts from local businesses.
• Career path and career longevity support by approved professional development opportunities and cost reimbursement, including association memberships.