Administrative Assistant

WorkInNonProfits.ca; Alberta; Remote; CAD 30,000 - 60,000; Part time

Job summary

The Health Coalition of Alberta is seeking a part-time Administrative Assistant to support their Board and staff. This virtual position involves managing meetings, documentation, and member relations, requiring strong organizational skills and experience in a virtual setting. Ideal candidates will have post-secondary education and at least two years of relevant experience.

Qualifications

• Experience in a virtual environment and producing Board minutes.
• At least two years of administrative assistant experience.
• Experience in the non-profit or charitable sector is an asset.

Responsibilities

• Assist with scheduling and organizing Board meetings, creating agendas, and taking minutes.
• Maintain member database and support member webinars and events.
• Update and maintain the organization's website and digital presence.

Skills

Organizational skills

Time management

Communication

Confidentiality

Education

Post-secondary education or equivalent experience

Tools

Office 365

Microsoft Word

Excel

Outlook

Teams

PowerPoint

Adobe Acrobat

Zoom

WordPress

Job description

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Administrative Assistant
Health Coalition of Alberta
Work From Home -Alberta
This is a virtual position, so the candidate can reside anywhere in Alberta

closes in 15 days (Mon, 9 Jun)
part time - temporary / contract • Range of $25-30 per hour based on experience

The Health Coalition of Alberta is hiring apart-time Administrative Assistant to provide support to the staff and Board of Directors.

Who We Are:
The Health Coalition of Alberta is an alliance of health charities, patient groups, non-profits, and individuals unified by a common purpose. Through our collective strength, we advocate for public health decisions that impact the health of Albertans.

Job Responsibilities:

• Board and Meeting Support: Assist the Board President and Executive Director with scheduling and organizing Board meetings, creating agendas, taking minutes, and ensuring approval. Maintain action items and track outcomes.
• Annual General Meeting and Board Projects: Support the planning of the Annual General Meeting (AGM), manage RSVPs, assist with the annual report, and provide meeting technical support. Assist with other Board projects, such as the annual nominations campaign.
• Member and Database Management: Maintain the member database, assist with the annual membership renewal drive, and support member webinars and events, including registration, technical support, and post-event content.
• Documentation and Compliance: Maintain and update the Corporate Book of Business, the Board’s Orientation Manual, and the Policies and Procedures Manual. Ensure legal documents are properly filed and updated.
• Website and Digital Presence: Assist in updating and maintaining the Health Coalition of Alberta’s website, ensuring content is current and relevant. Support the creation of digital materials and manage the organization’s online presence.
• Administrative Support: Provide general administrative support to the President and Executive Director as required. Assist with maintaining virtual filing systems and other administrative tasks.
• Contract: Six-month contract with the possibility of renewal.
• Hours: 7-10 hours per week (up to 40 hours per month).
• Location: Virtual, utilizing your own workspace and access to the Health Coalition's virtual network.

Skills and Qualifications:

• Strong organizational and time management skills.
• Experience working in a virtual environment and producing Board minutes.
• Proficiency in Office 365, Microsoft Word, Excel, Outlook, Teams, PowerPoint, Adobe Acrobat, Zoom, Doodle, WordPress, and website management.
• Excellent written and oral communication, with an ability to work independently and collaboratively.
• Discretion in handling confidential information.

Education and Experience Requirements:

• Post-secondary education or equivalent experience in a related field (e.g., health, social sciences, or political sciences).
• At least two years of administrative assistant experience.
• Experience in the non-profit or charitable sector is an asset.
• Experience with website management and digital content creation is preferred.

How to Apply

Please make sure that you quote job code 001 in your application and mention that you saw this posting on WorkInNonProfits.ca.

Please send your resume and cover letter to:

Contact Details

[e-mail]
Health Coalition of Alberta

Only successful applicants will be contacted.

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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