Administrative Assistant (2024061737)

Thurber Engineering; Saskatoon; On-site; CAD 50,000 - 70,000; Full time

Job summary

Thurber Engineering is seeking an Administrative Assistant in Saskatoon for a 32-hour workweek. The role includes report preparation, client management, and office coordination, emphasizing a supportive work environment with mentorship opportunities and benefits like health coverage and professional development support.

Benefits

Health and dental coverage

Professional development support

Flexible work environment

Qualifications

• Five or more years of experience as an administrative assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong organizational and communication skills.

Responsibilities

• Assisting in the preparation of reports and maintaining filing systems.
• Managing office supplies and client information.
• Coordinating meetings and helping with proposal documents.

Skills

Time management

Attention to detail

Communication

Organizational skills

Problem-solving

Education

High School diploma

Qualification as Administrative Assistant or Secretary

Tools

MS Office

Job description

Thurber has an exciting opportunity for an Administrative Assistant to join our team in Saskatoon, Saskatchewan on a 32-hour, salaried workweek .

Thurber is a specialized consulting firm with a focus on geotechnical engineering. Our project work includes transportation, large and small infrastructure, natural hazards, development, and more. We undertake challenging assignments that can include steep terrain, deep foundations, compressible soils, landslides, contamination, or other complications.

As our Administrative Assistant, you will work on varied projects and develop your skills with guidance and mentorship from our senior team.

Responsibilities

• Assisting in the preparation of regularly scheduled reports;
• Maintaining a filing system;
• Ordering office supplies and researching new deals and suppliers;
• Maintaining current contact information for customers / clients in the accounting system;
• Performing data entry at month end in preparation for issuing prebills to project management personnel;
• Reviewing and reconciling company credit card statements for each expense account;
• Answering and directing phone calls;
• Organizing and scheduling appointments;
• Planning meetings and taking detailed minutes;
• Assisting with the preparation of proposal and report documents;
• Uploading and downloading documents to / from project document control sites;
• Booking travel arrangements;
• Providing general support to visitors;
• Acting as the point of contact for internal and external clients;
• Coordination of the onboarding process for new staff with the Branch Manager, HR, Payroll, IT, and Safety leads;
• Liaising with executive and senior administrative assistants to handle requests and queries from senior managers;
• Managing the branch intranet page and coordinating with Communications to share branch and personnel updates internally and externally on social media.

Qualifications and Assets

• Five or more years of experience as an administrative assistant, virtual assistant, or office administrative assistant;
• Knowledge of office management systems and procedures;
• Working knowledge of office equipment;
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular);
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem-solving skills;
• Excellent written and verbal communication skills;
• Strong organizational skills with the ability to multi-task;
• A High School diploma; additional qualification as an Administrative Assistant or Secretary are an asset.

What we offer

Upon joining Thurber Engineering you'll be welcomed into a casual, inclusive and professional office environment where open communication is valued at all levels. We're eager to help our team reach their potential which is why many of our team members spend much of their career with us! Here are the benefits of working for us in Saskatoon :

• Our flat organizational structure allows easy access to senior professionals, corporate leaders, and subject matter experts across the company for mentorship and feedback.
• Our culture is respectful, collaborative, inclusive, and fun.
• We offer financial support towards professional development.
• We provide health and dental coverage, a healthcare spending account, RRSP matching, and an Employee and Family assistance program with 24 / 7 support online or over the phone.

About Thurber

Thurber Engineering Ltd. provides environmental, geotechnical, and materials engineering and testing services. A Canadian-owned company since 1957, we are consistently recognized for the quality of our work, the knowledge of our people, and for conducting our business with integrity.

Our team continues to grow as we build our reputation by working closely with our clients to provide timely, high-value solutions and technical support. Thurber is wholly owned by our senior employees and operates from British Columbia, Alberta, Saskatchewan, and Ontario.

At Thurber, we know that our success can be attributed to the hard working, innovative group of people who come in every day ready and excited to take on new challenges and solve problems. We seek out team members who work hard, innovate, and operate with integrity. Our regional diversity gives us specialized knowledge of the various and complex geological and environmental conditions across Canada.

Our Vision :

Building Canada with great people and great ideas.

Our Mission :

Delivering specialist advice and services where projects meet the ground.

Our Values :

Passion and quality in what we do : working collaboratively, respectfully, sustainably, and safely.

• Put family first
• Pick up the phone
• Encourage creativity

Our Commitment :

We promise our clients, our people and our partners to :

• Serve our clients well.
• Meet changing client needs.
• Value our people and our communities.
• Build advantage by how we manage.

Don't miss out on this amazing opportunity to work for a remarkable organization that takes pride in its employees - apply today!

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Administrative Assistant • Saskatoon, SK, Canada