Budget Project Coordinator

ZipRecruiter; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading global media network is seeking a Budget Project Coordinator to support the Client Services team. The role involves managing budgets, coordinating billing processes, and ensuring compliance with reporting requirements. The ideal candidate will have strong analytical and organizational skills, along with experience in administrative roles. Join a dynamic environment that fosters professional growth and values diversity.

Benefits

Comprehensive health benefits

Generous vacation policies

Wellness programs

Community support initiatives

Flexible workplace culture

Qualifications

• Experience in administrative or project coordinator roles.
• Ability to manage conflicting priorities in a fast-paced environment.

Responsibilities

• Perform monthly client financial milestones and budget management tracking.
• Coordinate draft billings and ensure accuracy prior to client distribution.
• Maintain Budget Control Reports according to client requirements.

Skills

Detail-oriented

Analytical

Organizational skills

Executional excellence

Strong written and oral communication skills

Education

Degree in administration

Degree in accounting

Tools

MediaOcean

Microsoft Excel

Job description

Job Description

Title: Budget Project Coordinator

About Omnicom Media Group Canada

As a leading global media network, with data at the core, Omnicom Media Group creates end-to-end solutions for clients, anywhere, swiftly and efficiently. OMG considers client business needs from the start and keeps consumer behaviour at the heart of everything we do. We are comprised of the full-service media networks OMD, PHD, Hearts & Science, Touché, as well as Annalect (OMG’s data and analytics division) and a number of specialty media communications companies.

OMG offers unparalleled clout in the marketplace and a depth of capabilities and experience that drive leadership and innovation in every media type.

This allows us to consistently deliver client business outcomes by driving authentic connections at scale, powered, and inspired by the most sophisticated, diverse, and collaborative media professionals in Canada.

Overall Responsibilities

We are looking for a dynamic and passionate Budget Project Coordinator who will support the Client Services team by delivering accurate and timely administrative, project coordinator, and reporting support.

Specific Responsibilities:

Management & Communications

• Perform monthly all client financial milestones from authorization to vendor reconciliation.
• Responsible for budget management tracking across all disciplines.
• Utilize Hive Finance Workflow project management tool to enable efficient and timely month-end best practices.
• Draft billing and ensure accuracy of billing address, attention, commission rate, taxes, and specific codes as required by individual clients (User Fields).
• Coordinate and ensure that all draft billings are approved by assigned staff.
• Review and approve live billing packages prior to client distribution, following up on any billing discrepancies with internal staff.
• Responsible for estimate creations in MediaOcean and leading the campaign closing process in a timely manner.
• Lead and ensure input (including revisions) is done properly and promptly.
• Lead and ensure reconciliation of vendor invoices in compliance with client contracts.
• Liaise with the strategy team and accounts payable to resolve supplier invoice discrepancies.
• Manage client accounts receivable and follow-up on overdue invoices.

Reporting & Compliance

• Maintain Budget Control Reports (BCR) according to client reporting requirements.
• Update and review BCRs monthly for approval and distribution to clients.
• Review all media purchase authorizations (MPA) for accuracy of costs, commission, fees, foreign exchange, and taxes (GST, HST, QST).
• Maintain trackers for Purchase Orders (PO) and agency MPA.
• Ensure compliance with Hive and other systems by all teams.
• Ensure proper client purchase authorizations are received and retained.
• Maintain a central filing system for client files (record retention).

Key Competencies

• Detail-oriented
• Analytical
• Financial accountability
• Organizational skills
• Executional excellence

What You Bring

• Degree in administration, accounting, or equivalent
• Experience in administrative or project coordinator roles
• Knowledge of MediaOcean system (Spot / Print / Acc) and reporting tools
• Proficiency in Microsoft Excel and the Microsoft suite
• Experience in communications or marketing/advertising environment (asset)
• Strong written and oral communication skills
• Ability to manage conflicting priorities in a fast-paced, deadline-driven environment
• High accuracy and organizational skills
• Stress and priority management skills

What We Bring

OMG offers a dynamic environment with opportunities for professional and personal growth, a collaborative team, comprehensive health benefits, generous vacation policies, wellness programs, community support initiatives, and a flexible, agile workplace culture.

Commitment To IDEA

OMG Canada is committed to fostering a respectful workplace that values diversity and inclusion, reflected in our employment practices and stakeholder relationships.

Thank you for your interest. Due to high application volume, only shortlisted candidates will be contacted.

If interested, please submit your resume and cover letter to [e-mail].