administrative assistant

MATRIX FURNITURE GROUP INC.; Golden Horseshoe; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the retail sector is seeking an organized and reliable individual to manage office tasks and provide customer service. The role involves coordinating seminars, managing contracts, and ensuring compliance with HR regulations. Ideal candidates will possess a secondary school graduation certificate and demonstrate multitasking abilities. This position offers a supportive work environment and opportunities for growth.

Benefits

Free parking available

Other benefits

Qualifications

• 7 months to less than 1 year of experience required.
• Ability to work independently and with minimal supervision.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Manage contracts and answer telephone calls.
• Compile data and maintain inventory.

Skills

Multitasking

Flexibility

Organized

Client focus

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Quick Books

Simply Accounting

Job description

• Education :

Education

• Secondary (high) school graduation certificate

Work setting

• Retail / wholesale establishment / distribution centre

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Windows
• MS Word
• MS Office
• Quick Books
• Simply Accounting

Security and safety

• Basic security clearance

Transportation / travel information

• Own vehicle
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Are you available for the advertised start date?
• Are you willing to relocate for this position?

Experience

• 7 months to less than 1 year
• As per collective agreement

Other benefits

• Free parking available
• Other benefits
• Parking available

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Assists with immediate settlement needs of newcomers and / or refugees (for example : housing, transportation, storage, childcare, winter clothing, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Offers on-the-job training tailored to youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
• Supports Veterans in translating their military skills and experience into the language of the civilian job market

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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