special events planner

Government of Canada; Golden Horseshoe; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking organization dedicated to community service and event management. This role offers the opportunity to develop and implement marketing strategies, manage event logistics, and work in a hybrid environment. With responsibilities ranging from financial reporting to risk management, you will play a crucial role in ensuring successful events. If you are passionate about making a difference and have a knack for organization and communication, this position is perfect for you. Enjoy a supportive work culture with benefits like paid time off and team-building opportunities.

Benefits

Free parking available

Paid time off (volunteering or personal days)

Team building opportunities

Variable or compressed work week

Qualifications

• 2-3 years of experience in event management or related field.
• Strong background in marketing strategy and project management.

Responsibilities

• Administer budgets and prepare financial reports for events.
• Develop and implement marketing and communication plans.
• Coordinate logistics for conferences and special events.

Skills

Project Management

Marketing Strategy Development

Event Management

Risk Management

Financial Reporting

Education

College diploma (1-2 years)

Tools

Google Docs

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

MS Windows

Tablet Computer

Keynote

MailChimp

Job description

This job description provides a comprehensive overview of the role, responsibilities, requirements, and benefits. However, it could be improved with better formatting for readability and clarity. For instance, using consistent headings, and organizing sections more distinctly. Minor edits include adding spacing and clearer section separation using appropriate HTML tags. Here is a refined version:

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

Work Environment

Hybrid - Work must be completed both in person and remotely.

Work Setting

• Associations and non-profit organizations
• Arts and culture
• Festival
• Event producer

Responsibilities and Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Coordinate and monitor conference and meeting activities and attend to related details
• Coordinate media services
• Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and coordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations, etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Plan and oversee Webinars
• Identify human resources requirements
• Develop and implement business plans
• Supervise office and volunteer staff
• Project management
• Participate in fundraising activities for charity or non-profit organizations
• Market business services
• Develop marketing strategies
• Manage events

Experience and Technology Skills

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• Tablet computer
• Keynote
• MailChimp

Work Experience Area

• Community service organization
• Conference and meeting planning companies
• Conference centres
• Convention centre
• Multi-purpose facilities
• Professional association or organization
• University or college
• Special events

Specialization

• Marketing strategy development
• Digital media

Benefits

• Free parking available
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Variable or compressed work week