Supervisor, Facilities

Wawanesa Insurance; Edmonton; On-site; CAD 70,000 - 90,000; Full time

Job summary

Wawanesa Insurance is seeking a Supervisor, Facilities to enhance facility use and efficiency. This role involves overseeing building services, ensuring compliance with health and safety standards, and managing a diverse team. The ideal candidate will have supervisory experience in facilities management and a relevant degree.

Qualifications

• Minimum 5 years supervisory experience in facilities management.
• Bachelor’s degree in a related field preferred.
• Proven ability in building operations and safety management.

Responsibilities

• Oversee building services and facilities maintenance.
• Manage contracts with service providers and budget compliance.
• Implement safety and security protocols across facilities.

Skills

Leadership

Negotiation

Interpersonal Skills

Facilities Management

Safety Management

Education

Bachelor’s degree in engineering, Facilities Management, or Business Administration

Tools

MS Office

Facilities Management Software

Job description

The Supervisor, Facilities oversees building services, facilities maintenance, and office services to enhance facility use and efficiency. This role ensures compliance with corporate and regulatory standards, including health, safety, and privacy. Key responsibilities include managing contracts with service providers, coordinating space allocations, and implementing safety protocols.

The role directs a diverse team responsible for daily operations, including building maintenance, space planning, security & access control, vendor relations, fleet management, and mailroom operations, while also managing budgeting and ensuring compliance with control standards. Collaborating closely with the Manager of Facilities Operations, this role is pivotal in maintaining operational excellence and aligning facility management practices with the organization’s strategic goals.

Job Responsibilities

1. Direct and oversee building services, facilities, work management & administration, and office services to ensure optimal facility utilization and efficiency.
2. Maintain compliance with corporate and regulatory standards, including occupational health and safety, strategic sourcing and vendor management, business continuity, and corporate privacy and security.
3. Support negotiations and management of contracts with third-party service providers, covering maintenance, security, and other facility-related services.
4. Support the management of building space allocation, layout, and renovations in alignment with strategic business objectives and minimal operational disruption.
5. Implement and enforce safety and security protocols across all company facilities.
6. Lead a multidisciplinary team responsible for building maintenance, office services, premises management, and fleet vehicle operations.
7. Oversee budgeting and purchasing for office-related accounts and fleet vehicles, ensuring compliance with privacy and branch controls.
8. Coordinate fleet vehicle operations and administration, including maintenance schedules, leasing agreements, and operational policies to ensure efficient use of company vehicles.
9. Lead the team to meet and exceed key performance indicators, fostering the professional development of Facilities Specialists, Facilities Coordinators, and Facilities Operations Support.
10. Work closely with the Manager, Facilities Operations on corporate facilities initiatives and future development planning.
11. Perform other duties as assigned.

Qualifications

1. A minimum of 5 years of supervisory experience in facilities management or a related field, including experience with fleet vehicle management.
2. Bachelor’s degree in engineering, Facilities Management, Business Administration, or a related field, considered an asset.
3. Demonstrated ability in building operations, including maintenance, renovations, safety, and security management.
4. Proven negotiation skills with experience supporting contract management with third-party service providers.
5. Excellent leadership, team management, and interpersonal skills, capable of fostering professional development and high performance.
6. Proficiency in MS Office (PowerPoint, Excel, etc.) and familiarity with facilities management software.

Wawanesa is proud to be one of the leading employers in Canada, recognized as an exceptional place to work!

Diversity, Equity, Inclusion & Belonging

Wawanesa is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workforce. We provide equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, sex, sexual orientation, gender identity or expression, family or marital status, pregnancy, national origin, disability, military or veteran status, or any other protected status. Accommodations are available upon request during the recruitment and employment process.