Executive Assistant

Raise; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading hiring firm in Calgary is seeking an Executive Assistant to provide administrative support to the Vice President and team. The role involves managing calendars, preparing correspondence, and coordinating team logistics. Ideal candidates will have strong organizational skills and experience supporting executives in a fast-paced environment.

Qualifications

• 3+ years of experience in an Administration role supporting executives.
• Strong proficiency in Google Sheets and Slides.

Responsibilities

• Manage email accounts, calendars, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Coordinate team communications and logistics.

Skills

Critical Thinking

Problem Solving

Business Communication

Organizational Skills

Time Management

Education

Degree in Business

Tools

Google Suite

Job description

Direct message the job poster from Raise

Recruitment Advisor- Western Canada at Raise

We at Raise are hiring an Executive Assistant for one of our top clients, a market-leading financial institution. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand.

Job Overview

The Executive Assistant will provide coordination and administrative support to the Vice President, Operations and Enablement and team by managing administrative activities.

Role Accountabilities

• Manage email accounts, calendars, and travel arrangements.
• Concur, team operational items such as technology requests, distribution lists, resources, and preparing the teams for various internal and external meetings.
• Prepare a variety of correspondence of a diverse and sometimes highly confidential nature, including letters, emails, reports, and presentations for audiences at all levels in the organization.
• Plan, manage, and host team events virtually and in-person, including team livestreams, team training, and conferences.
• Review expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.
• Effectively manage your time and balance multiple, sometimes changing, priorities.
• Collaborate with others to find efficiencies and deliver exceptional customer service.
• Coordinate team communications and logistics, including welcoming new members and celebrating milestones.

Qualifications

• 3+ years of experience in an Administration role supporting directors, VPs, or multiple executives.
• Degree in Business or other related field of study (or relevant work experience).
• Strong critical thinking and problem-solving skills.
• Proficiency in the Google Suite of Office products, especially Google Sheets and Slides.
• Strong oral and written business communication skills, with high attention to detail; business writing an asset.
• Superior organizational and time management skills, including coordinating international scheduling.
• Proven ability to take initiative and work independently in a fast-paced environment.

Raise is an established hiring firm with over 60 years of experience. We strive to build teams that reflect the diversity of the communities we work in and encourage applications from traditionally underrepresented groups. We value diversity and inclusion and encourage all qualified people to apply.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation : https : / / raise.jobs / accommodations / .

Raise will never ask you for personal or banking information during the application process. If you are ever unsure about the legitimacy of this or another job posting by Raise, please contact us at [phone] or [emailprotected] .

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