Executive Assistant

ARC Financial Corp.; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in Canada's energy sector is seeking an Executive Assistant to support the CEO and Managing Director. This high-impact role requires exceptional organizational skills and the ability to thrive in a fast-paced environment. Responsibilities include managing complex calendars, preparing documents, and coordinating investor relations. The ideal candidate will have over 10 years of experience, advanced Microsoft Office skills, and a proven ability to handle confidential information with discretion.

Qualifications

• 10+ years of experience supporting C-level executives.
• Advanced skills in Microsoft Office and CRM systems.

Responsibilities

• Deliver executive-level administrative support to CEO and Managing Director.
• Manage day-to-day administrative functions and investor relations coordination.
• Draft, review, and edit high-quality documents and presentations.

Skills

Communication

Organization

Problem-Solving

Education

Post-secondary education

Tools

Microsoft Office

Job description

https : / / isarta.com / jobs / ?utm_source=IND&job=111917

With over $6 billion of capital raised across the ARC Energy Funds, ARC Financial Corp. is Canada's largest energy focused private equity manager. Our team is dedicated to building long-term value through strategic investment, deep sector expertise, and trusted partnerships across the evolving energy landscape.

We are seeking an exceptional, highly organized, and proactive Executive Assistant, reporting directly to both the CEO and Managing Director. This is a high-impact role for an experienced professional who thrives in a fast-paced environment and is passionate about enabling executive success.

Key Responsibilities include but are not limited to the following :

• Executive Support : Deliver executive-level administrative support to the CEO, Managing Director, and the broader team, including complex calendar management, meeting preparation, and coordination of internal and external engagements
• Operational Efficiency : Manage day-to-day administrative functions such as email triage, correspondence, document management, and the upkeep of an efficient, paperless filing system.
• Investor Relations Coordination : Schedule investor meetings and ensure seamless preparation including calendar updates, CRM management and printing and binding of presentation materials
• CRM & Document Management : Maintain accurate records in CRM system, track follow-ups, update contact details, and ensure timely documentation of investor communications
• Document Preparation : Draft, review, and edit high-quality documents and presentations
• Event & Project Support : Assist with corporate and social event planning; support special projects
• Strategic Support : Proactively anticipate needs, adapt quickly in a dynamic environment, consistently seeking ways to improve and streamline processes
• Other Tasks : Demonstrate initiative on ad hoc projects and other administrative and clerical tasks

Qualifications / Competencies :

• Experience : Post-secondary education with 10+ years of experience supporting C-level executives in demanding, high-performance environments
• Technical Proficiency : Advanced skills in Microsoft Office (Excel, PowerPoint, Word, Outlook) and expertise in managing complex calendars and digital tools (e.g., CRM systems)
• Communication : Exceptional verbal and written communication skills, with the ability to represent the firm with professionalism and discretion
• Organization & Agility : Superior organizational skills and the ability to manage multiple shifting priorities under tight deadlines in high-performance environments
• Discretion & Trust : Proven ability to handle confidential information with integrity and sound judgment and high degree of professionalism
• Relationship Building : Collaborative, service-oriented, and capable of building trusted relationships across all levels of the organization and with external stakeholders
• Initiative & Problem-Solving : A resourceful self-starter who takes ownership and accountability, anticipates needs, and consistently brings a solutions-oriented mindset committed to operational excellence and continuous improvement

Please submit a cover letter and resume.

Please include the position title in the subject line. Only qualified applicants will be contacted.

Please apply on Isarta.com

https : / / isarta.com / jobs / ?utm_source=IND&job=111917