Operations & Administrative Coordinator

Ancestral Hands Midwives; Golden Horseshoe; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

Ancestral Hands Midwives is seeking a part-time Operations & Administrative Coordinator to support administrative functions and the Executive Director. This role is ideal for someone who thrives in a flexible, hybrid environment and is passionate about serving Black communities.

Qualifications

• 3+ years in administration, finance, or nonprofit operations.
• Experience supporting a senior leader or executive is a strong asset.

Responsibilities

• Provide day-to-day support to the Executive Director, including managing calendars.
• Work with the accountant to support budgeting, reporting, and financial controls.
• Support payroll and benefits administration.

Skills

Organizational Skills

Communication

Problem Solving

Tools

Microsoft Teams

Microsoft Office

Job description

About Ancestral Hands Midwives:

Ancestral Hands Midwives provides culturally safe, affirming, and accessible prenatal and postpartum care for Black families in Scarborough and surrounding areas. Rooted in reproductive justice and community care, we are committed to dismantling barriers in perinatal health and championing equity in all aspects of our work.

The Opportunity:

We are seeking a highly organized, resourceful, and values-aligned Operations & Administrative Coordinator to support the smooth functioning of our clinic’s internal operations and the Executive Director. This part-time role combines administrative coordination, financial support, and executive assistance. It’s ideal for someone who thrives in a flexible, hybrid work environment and is passionate about working with a mission-driven team serving Black communities.

Key Responsibilities:

Executive & Administrative Support

• Provide day-to-day support to the Executive Director (ED), including managing calendars, scheduling meetings, and preparing agendas and communications
• Draft correspondence, reports, and presentations
• Ensure smooth coordination with internal and external stakeholders
• Maintain confidentiality and professionalism in all interactions

Financial Administration

• Work with the accountant to support budgeting, reporting, and financial controls
• Track and report expenses, manage cash flow, and liaise with vendor
• Prepare documentation required for funder reporting

HR & Volunteer Coordination

• Support payroll and benefits administration
• Help develop and manage a volunteer program
• Maintain up-to-date HR policies and ensure compliance with legal standards

Operations & Office Coordination

• Maintain office systems, supplies, and facilities (in collaboration with landlord)
• Ensure compliance with privacy, health & safety, accessibility, and records regulations
• Help coordinate internal meetings and organizational communications

What You Bring:

• 3+ years in administration, finance, or nonprofit operations
• Experience supporting a senior leader or executive is a strong asset
• Proficiency in Microsoft Teams & Office (Excel, Word, Outlook)
• Strong organizational, communication, and problem-solving skills
• Ability to take initiative and work independently with minimal supervision
• Commitment to equity, reproductive justice, and culturally safe care for Black families
• Lived experience or deep engagement with Black communities is highly valued

How to Apply:

Please submit your resume and a short cover letter outlining your interest and relevant experience to [e-mail]. We thank all those who apply; however, only shortlisted candidates will be contacted for an interview. Ancestral Hands Midwives is committed to equity, diversity, and inclusion. We encourage applications from individuals of all backgrounds, including those from underrepresented communities.

Job Type: Fixed term contract
Contract length: 10 months

Pay: $35.00-$38.00 per hour

Expected hours: 14 – 21 per week

Flexible language requirement:

• French not required

Work Location: Hybrid remote in Scarborough, ON M1B 4Z8