Executive Assistant

Royal Bank of Canada>; Regina; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in the financial sector is seeking an Executive Assistant to support the Regional Vice President in Regina. The role involves managing schedules, organizing meetings, and ensuring operational effectiveness. Ideal candidates will have strong communication skills and experience in the financial industry.

Qualifications

• 4+ years of experience as an Executive Assistant in the financial industry.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential information.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Prepare correspondence and presentation materials.
• Organize quarterly town halls and team events.

Skills

Communication

Attention to Detail

Time Management

Teamwork

Job description

This Executive Assistant provides direct support to the Regional Vice President, Commercial Financial Services in Regina, Saskatchewan. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

Job Description

1. Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials, packages, and catering requirements are provided.
2. Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return.
3. Develop communications, meeting/conference materials, forms, documents, presentations, and spreadsheets across multiple channels.
4. Coordinate all requirements and maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence records for the executive team.
5. Organize quarterly town halls, employee recognition celebrations, and other team events.
6. Maintain global distribution list and distribute group-wide communications.
7. Raise awareness among the team, extend invitations to key business partners, and maintain effective knowledge of all relevant resources and services within the organization.

Additional Job Description

Must-have

1. Excellent interpersonal and communication skills (written and verbal) with the ability to work with all management levels.
2. Ability to take initiative, prioritize tasks, work independently, and as part of a team.
3. Handle sensitive and confidential information with discretion.
4. Superior attention to detail, calmness under pressure, and confidence.
5. Ability to develop and maintain constructive working relationships across all organizational levels.

Nice-to-have

1. Ability to anticipate needs, resilience in challenging situations, and perseverance.
2. Professionalism, enthusiasm, energy, and a sense of urgency.
3. 4+ years of experience as an Executive Assistant in the financial industry.

Job Skills

Communication, Data Entry, Attention to Detail, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software