Executive Assistant To Chief Executive Officer

The Foreign Venture Group; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading technology company in Toronto is seeking a proactive Executive Assistant to support senior leadership. The role involves managing complex schedules, facilitating communication, and ensuring smooth executive operations. Ideal candidates will thrive in dynamic environments and possess strong organizational skills.

Benefits

Competitive salary and benefits package

Opportunities for professional growth

Collaborative work environment

Qualifications

• 5+ years of experience as an Executive Assistant in a corporate environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars and schedule high-level meetings.
• Serve as a key liaison, handling confidential communications.
• Assist in executing strategic initiatives and tracking progress.

Skills

Organizational Skills

Communication

Time Management

Problem Solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Project Management Tools

Job description

Job Description

Job Title :

Executive Assistant

Company :

The Foreign Venture Group Inc.

Reports To :

Chief Operating Officer

Location :

In-Office (Toronto, Ontario)

About FVG

Foreign Venture Group (FVG) is a digital transformation company that helps companies scale quickly & cost-effectively by leveraging technology and talent. Our expertise spans marketing, technology, and operational strategies that help businesses grow and scale efficiently. We are committed to fostering a collaborative and growth-oriented work environment for all employees.

Job Overview :

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced, high-growth technology company. This role requires exceptional multitasking abilities, discretion, and a high degree of professionalism. The ideal candidate thrives in dynamic environments, is adept at streamlining administrative functions, and ensures seamless executive operations.

Key Responsibilities

• Executive Support: Manage complex calendars, schedule high-level meetings, and coordinate travel arrangements.
• Communication & Correspondence: Serve as a key liaison, handling confidential communications and prioritizing executive requests.
• Meeting Coordination: Prepare agendas, record meeting minutes, and track action items for leadership discussions.
• Project Management: Assist in executing strategic initiatives, tracking progress, and preparing reports.
• Confidential Document Handling: Organize and manage sensitive business documentation.
• Cross-functional Coordination: Work closely with internal teams to facilitate executive priorities.
• Event Planning: Support executive team events, off-sites, and leadership summits.

Qualifications :

• 5+ years of experience as an Executive Assistant in a high-growth, fast-paced corporate environment.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Excellent organizational, communication, and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• High attention to detail with a problem-solving mindset.
• Experience managing multiple stakeholders and executive priorities.
• Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).

Good to Have :

• Experience with project management tools (e.g., Asana, Trello).
• Familiarity with CRM systems (e.g., Salesforce).
• Experience with travel booking platforms.
• Experience with expense reporting software like Expensify or Concur.

Benefits :

• Competitive salary and benefits package.
• Opportunity to support leadership in a global, high-impact technology company.
• Collaborative, fast-paced work environment with opportunities for professional growth.
• Exposure to industry-leading executives and large-scale business operations.

Background Check

All employees will be asked to sign a Consent for Disclosure of Personal Information to complete a background check. Job offers will be conditional upon results that the Company determines to be satisfactory.

Application Process :

To apply for this position, submit your resume and a brief cover letter highlighting your relevant experience and skills to [email address]. We appreciate all applications; however, only selected candidates will be contacted for an interview.

The Foreign Venture Group is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply.

For more details about the company and role, visit Foreign Venture Group.