Engineering Admin Assistant

River Cree Resort & Casino; Alberta; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading resort and casino is seeking an Administrative Assistant to provide confidential support within the engineering department. The role involves maintaining records, assisting with administrative tasks, and ensuring excellent guest service. Ideal candidates will have strong interpersonal and organizational skills, along with proficiency in Microsoft Office tools. Join a dynamic team and contribute to a positive work environment while enjoying competitive wages and benefits.

Benefits

Competitive wage and excellent benefits

Shuttle service from West Edmonton location

Participation in 'Circle of Service' program

Opportunity to work within a progressive team

Qualifications

• 1 to 2 years of experience as an Administrative Assistant or similar role.
• Familiarity with purchase orders and good purchasing practices.

Responsibilities

• Maintain confidentiality of proprietary materials and information.
• Assist with administrative duties including handling confidential documents.
• Address guests' service needs professionally and promptly.

Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Ability to Learn Quickly

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Reporting directly to the Engineering Manager, the Administrative Assistant provides confidential administrative support to ensure efficient operations within the engineering department.

Responsibilities

• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of guests and coworkers.
• Follow company and department policies and procedures.
• Assist with administrative duties including:
• Opening, sorting, and distributing all incoming mail and faxes.
• Maintaining the engineering filing system.
• Handling and filing confidential documents and proprietary information appropriately.
• Typing and reviewing reports, spreadsheets, letters, and other documents.
• Answering telephones.
• Ordering parts and materials.
• Coordinating contractors.
• Dispensing and tracking work requests.
• Scheduling inspections.
• Ensure all purchase orders are entered into the purchase order log, matching incoming invoices with purchase orders.
• Address guests' service needs professionally, positively, and promptly.
• Respond to guest questions, concerns, and resolve issues to build trust and satisfaction.
• Anticipate and act on guests' needs, including understanding preferences and providing personalized service.
• Express genuine appreciation to guests and bid a fond farewell.
• Assist other employees to ensure proper coverage and prompt guest service.
• Develop and maintain positive working relationships with colleagues and departments.
• Observe safety protocols to protect yourself, coworkers, and guests, complying with all health and safety requirements.
• Perform other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Experience in trades, industry, or construction is an asset.
• 1 to 2 years of experience as an Administrative Assistant or similar role.
• Familiarity with purchase orders and good purchasing practices.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, and maintaining a filing system.
• Strong knowledge of parts, materials, and tool ordering.
• Experience with parts stocking and inventory management.
• Excellent interpersonal and organizational skills with attention to detail.
• Ability to learn quickly and work independently.

This position requires a five-day workweek, with potential additional hours for special events at River Cree Resort & Casino.

We Offer

• A competitive wage and excellent benefits.
• Shuttle service from West Edmonton location.
• Participation in our “Circle of Service” program rewarding outstanding customer service.
• An opportunity to work within a progressive, dynamic team environment.
• Collaboration with a skilled management team.