Engineering Admin Assistant

River Cree Resort & Casino; City of Spruce Grove; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading resort as an Administrative Assistant, providing essential support to the Engineering Manager. You'll maintain confidentiality, manage administrative tasks, and ensure guest satisfaction. This role requires strong organizational skills and a commitment to safety. Enjoy competitive wages, excellent benefits, and a collaborative team environment.

Benefits

Competitive Wage

Excellent Benefits

Shuttle Service

Participation in 'Circle of Service' Program

Opportunity to Work in a Progressive Team Environment

Qualifications

• 1 to 2 years of experience as an Administrative Assistant or similar role.
• Experience in trades, industry, or construction is an asset.

Responsibilities

• Provide confidential administrative support to the Engineering Manager.
• Maintain the Engineering filing system and handle confidential documents.
• Address guests' service needs professionally and promptly.

Skills

Administrative Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Directly reporting to the Engineering Manager, the Administrative Assistant is focused on providing confidential administrative services and support to the Engineering Manager.

• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of guests and coworkers.
• Follow company and department policies and procedures.
• Assist with administrative duties including:
  • Opening, sorting, and distributing all incoming mail and faxes.
  • Maintaining the Engineering filing system.
  • Ensuring confidential documents and proprietary information are handled and filed appropriately.
  • Typing and reviewing reports, spreadsheets, letters, and other documents.
  • Answering telephones.
  • Ordering parts and materials.
  • Coordinating contractors.
  • Dispensing and tracking work requests.
  • Scheduling inspections.
• Ensure all purchase orders are entered into the purchase order log, matching incoming invoices with purchase orders.
• Address guests' service needs professionally, positively, and promptly.
• Respond to guest questions and concerns to resolve issues, build trust, and provide excellent service.
• Anticipate guests' needs by asking questions and observing preferences, acting on them whenever possible.
• Thank guests sincerely and bid a warm farewell.
• Assist other employees to ensure proper coverage and prompt guest service.
• Develop and maintain positive working relationships with colleagues and departments.
• Prioritize safety and follow all health and safety requirements in the workplace.
• Perform other duties as assigned.
• Minimum qualifications include a High School diploma or equivalent, with 1 to 2 years of experience as an Administrative Assistant or similar role. Experience in trades, industry, or construction is an asset.
• The preferred candidate will:
  • Be familiar with purchase orders and good purchasing practices.
  • Possess excellent administrative skills, including proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and maintaining a file system.
  • Have strong knowledge of parts, materials, and tool ordering.
  • Have experience in parts stocking and inventory management.
  • Exhibit excellent interpersonal and organizational skills with strong attention to detail.
  • Be a fast learner and a self-starter.

This position is to report to work five (5) days per week and may require additional hours for special events at River Cree Resort & Casino.

WE OFFER

• A competitive wage and excellent benefits.
• Shuttle service from West Edmonton location.
• Participation in our "Circle of Service" program, rewarding outstanding customer service.
• An opportunity to work within a progressive, exciting team environment.
• Collaboration with a skilled management team.