Corporate Procurement Specialist

Loyalist Township; Odessa; On-site; Full time

Job summary

Join a vibrant community as a procurement professional in a permanent full-time role. This position offers the chance to shape procurement practices, ensuring transparency and efficiency while working closely with various departments. You'll contribute to the development of procurement policies and frameworks that enhance service delivery in a supportive environment. With a focus on strategic sourcing and compliance, you will play a key role in delivering value to the community. Enjoy a competitive salary and the opportunity to make a real difference in a growing township.

Benefits

Defined Benefit Pension Plan

Health Benefits

Professional Development Opportunities

Qualifications

• Two years of practical procurement experience, preferably in a municipal environment.
• Working knowledge of municipal legislation governing public purchasing.

Responsibilities

• Develop and implement procurement strategies for cost-effective sourcing.
• Manage compliance and evaluation processes for corporate procurement.

Skills

Analytical Skills

Problem-Solving Skills

Organizational Skills

Communication Skills

Customer Service Skills

Education

College diploma in business administration

Certificate in Purchasing

Tools

Computerized Accounting Software

MS Office

Job description

Why Choose Loyalist for Your Next Great Career Opportunity? Loyalist Township is committed to developing employees who are passionate about making a difference.We support employees to grow their strengths, and together we will reach our collective full potential as an employer of choice. We offer excellent pay and benefits including a defined benefit pension plan, OMERS. Service to our community, and to each other is what we do.

Loyalist Township is a growing community of over 18,000 residents situated on the north shore of Lake Ontario between the Town of Greater Napanee and the City of Kingston. The Township is a blend of rural and urban areas with a number of smaller hamlets throughout, including its very own island community, accessible by ferry. It is an outdoor-lovers dream, with a Great Lake on the doorstep and beautiful Canadian shield lakes and provincial parks minutes away to the north.Next door is the historic City of Kingston, which boasts an amazing downtown core right on Lake Ontario, full of excellent restaurants and nightlife offerings. We are also connected to large urban centres by the 401, with the GTA two hours to the west and Ottawa two hours to the east.

We are seeking a procurement professional to join the Loyalist team! This a permanent full-time opportunity.

HOURS OF WORK: 35 HOURS/WEEK

RATE OF PAY: $35.74/HOUR

CLOSING DATE: May 21, 2025 (11:59 P.M.)

POSITION SUMMARY:

Reporting to the Director of Finance/Treasurer, this position is the corporate contact for all aspects of procurement to facilitate a transparent, accountable, and timely process for all staff, vendors/suppliers, and other parties. The incumbent will contribute to the development, implementation and continuous improvement of the Township’s procurement framework, standards, policies, processes, and templates. The position provides procurement cycle support, administers procurement processes and monitors compliance with the Township’s Procurement Policy. Responsible for risk management processes such as advising and monitoring procurement processes are adhering to the Procurement Policy.Responsible for reviewing accounts payable invoices; identifying, helping to implement, and monitoring more efficient procurement practices; and assisting with the compilation, review and preparation of asset data for budget and asset management purposes.

MINIMUM QUALIFICATIONS:

• College diploma in business administration, project management, accounting, public administration, supply chain management or related discipline.
• Two (2) years of practical procurement experience, preferably in a municipal environment.
• Possess or working towards a certificate/designation from a recognized Purchasing program.
• Working knowledge of municipal legislation/regulations governing the public purchasing function (i.e. The Municipal Act, Sale of Goods Act, Workplace Safety and Insurance Act).
• Demonstrated proficiency in computerized accounting software, and MS Office.
• Required to obtain and maintain satisfactory CPIC (Criminal Record Check).
• Required to possess and maintain valid Class “G” driver’s license with a clean driving record.

SPECIFIC SKILLS, ABILITIES, AND KNOWLEDGE:

• Strong analytical, research and problem-solving skills with a superior ability to make accurate and timely decisions.
• Strong organizational and time management skills to multi-task, prioritize and meet deadlines with minimal supervision.
• Demonstrated ability to communicate effectively with courtesy, tact and decorum, both verbally and in writing, with departmental and corporate contacts at all levels.
• Strong customer service mindset with effective and clear communication and interpersonal skills.
• Highly self-motivated with an ability to work both independently, and in a team environment.
• A demonstrated ability to establish effective working relationships both within and outside the organization.

KEY RESPONSIBILITIES AND DUTIES:

• Assist with the preparation of competitive tenders, quotations, and other procurement documents.
• Manage advertising, issuance, compliance, evaluation and related processes for corporate procurement.
• Develop and recommend improvements to the Township’s procurement framework, policies, procedures, and templates.Implements new policies and procedures.
• Research developments in Canadian public procurement regulatory requirements and best practices and recommends updates to corporate processes and procedures.
• Identify opportunities to consolidate similar goods and services to issue a corporate competitive solicitation encompassing all participating departmental requirements.
• Compile procurement data and statistics to perform analysis and identify areas for improvement.
• Develop and implement procurement strategies, methods, and practices to ensure cost effective and strategic sourcing of goods and services.
• Monitoring and advising on the consistent application of and compliance with the procurement policy and other regulatory requirements.
• Support the annual budget processes as required to facilitate competitive procurement that provides the best value for money for the Township.
• Instrumental in understanding and facilitating the procurement processes from initial capital budget preparation, issuing procurement documents, awarding contracts, ensuring compliance with respect to insurance, WSIB etc.
• Prepare purchase orders and related documentation from quotations, tenders, and proposals (e.g. price agreements, correction sheets, etc.) and train staff on purchase order approvals and how to update.
• Attend site meetings and proponent interviews as required. Manage vendors as required throughout the process, including bid complaints, enquiries, and debriefings with vendors.
• Conduct roster audits.
• Administer and coordinate various centralized procurement programs and cross corporate operational contracts as assigned.
• Day-to-day responsibility for reviewing and advising on insurance requirements for procurements based on the risk of the procurement.
• Day-to-day responsibility for reviewing accounts payable batches to ensure compliance with the procurement policy and accuracy in calculations.
• Participate in committees related to Township purchasing.
• Prepare correspondence and a variety of administrative reports.
• Coordinate, organize, and operate various disposal activities.
• Prepare procurement policy reports for Council.
• Conduct training sessions for staff.
• Assist with public openings as required.
• Ensure that purchasing related files and documentation are properly organized and filed.
• Other duties as assigned.

WORKING RELATIONSHIPS:

Internal

Daily communication with all Finance staff, and other municipal departments.

External

Frequent communication with vendors and suppliers.Occasional communication with Township residents, agencies and community groups.

WORKING CONDITIONS:

• Normal office environment working conditions apply.
• May be seated for long periods (3-4 hours).