Corporate Procurement Specialist

Loyalist Township; Halifax Regional Municipality; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Procurement Specialist to enhance their procurement framework and ensure compliance with policies. This role involves managing the procurement cycle, supporting budget processes, and developing strategies for effective sourcing. The ideal candidate will have a strong background in procurement management and risk assessment, along with excellent analytical skills to drive continuous improvement. If you are passionate about optimizing procurement practices and ensuring best value for money, this opportunity is perfect for you.

Qualifications

• Experience in managing procurement processes and compliance with policies.
• Strong analytical skills to compile procurement data and identify improvements.

Responsibilities

• Assist in preparing competitive tenders and manage procurement processes.
• Develop procurement strategies for cost-effective sourcing of goods and services.

Skills

Procurement Management

Risk Management

Data Analysis

Policy Development

Vendor Management

Education

Bachelor's Degree in Business Administration or related field

Certification in Procurement or Supply Chain Management

Tools

Microsoft Office Suite

Procurement Software

Job description

POSITION SUMMARY:Reporting to the Director of Finance/Treasurer, this position is the corporate contact for all aspects of procurement to facilitate a transparent, accountable, and timely process for all staff, vendors/suppliers, and other parties. The incumbent will contribute to the development, implementation and continuous improvement of the Township’s procurement framework, standards, policies, processes, and templates. The position provides procurement cycle support, administers procurement processes and monitors compliance with the Township’s Procurement Policy. Responsible for risk management processes such as advising and monitoring procurement processes are adhering to the Procurement Policy. Responsible for reviewing accounts payable invoices; identifying, helping to implement, and monitoring more efficient procurement practices; and assisting with the compilation, review and preparation of asset data for budget and asset management purposes.KEY RESPONSIBILITIES AND DUTIES:

• Assist with the preparation of competitive tenders, quotations, and other procurement documents.
• Manage advertising, issuance, compliance, evaluation and related processes for corporate procurement.
• Develop and recommend improvements to the Township’s procurement framework, policies, procedures, and templates. Implements new policies and procedures.
• Research developments in Canadian public procurement regulatory requirements and best practices and recommends updates to corporate processes and procedures.
• Identify opportunities to consolidate similar goods and services to issue a corporate competitive solicitation encompassing all participating departmental requirements.
• Compile procurement data and statistics to perform analysis and identify areas for improvement.
• Develop and implement procurement strategies, methods, and practices to ensure cost effective and strategic sourcing of goods and services.
• Monitoring and advising on the consistent application of and compliance with the procurement policy and other regulatory requirements.
• Support the annual budget processes as required to facilitate competitive procurement that provides the best value for money for the Township.
• Instrumental in understanding and facilitating the procurement processes from initial capital budget preparation, issuing procurement documents, awarding contracts, ensuring compliance with respect to insurance, WSIB etc.
• Prepare purchase orders and related documentation from quotations, tenders, and proposals (e.g. price agreements, correction sheets, etc.) and train staff on purchase order approvals and how to update.
• Attend site meetings and proponent interviews as required. Manage vendors as required throughout the process, including bid complaints, enquiries, and debriefings with vendors. Conduct roster audits.
• Administer and coordinate various centralized procurement programs and cross corporate operational contracts as assigned.
• Day-to-day responsibility for reviewing and advising on insurance requirements for procurements based on the risk of the procurement.
• Day-to-day responsibility for reviewing accounts payable batches to ensure compliance with the procurement policy and accuracy in calculations.
• Participate in committees related to Township purchasing.
• Prepare correspondence and a variety of administrative reports.
• Coordinate, organize, and operate various disposal activities.
• Prepare procurement policy reports for Council.
• Conduct training sessions for staff.
• Assist with public openings as required.
• Ensure that purchasing related files and documentation are properly organized and filed.
• Other duties as assigned.

WORKING RELATIONSHIPS:InternalDaily communication with all Finance staff, and other municipal departments.ExternalFrequent communication with vendors and suppliers. Occasional communication with Township residents, agencies and community groups.WORKING CONDITIONS:

• Normal office environment working conditions apply.
• May be seated for long periods (3-4 hours).

The job description reflects the primary duties and responsibilities of this position and should not be construed to describe in detail all duties and responsibilities of the job.