Executive Assistant

Luann Bagg Staffing Inc.; Mississauga; Hybrid; CAD 80,000 - 95,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support a C-level Executive in a dynamic and fast-paced environment. This exciting role involves managing complex calendars, organizing meetings, and preparing documentation. The ideal candidate will possess strong interpersonal and communication skills, exceptional organizational abilities, and a proactive mindset. You will thrive in a collaborative setting, ensuring the Executive is well-prepared for Board and Committee meetings. With a competitive salary, great bonuses, and extensive benefits, this opportunity promises a rewarding career path for a dedicated professional.

Benefits

3 Weeks of Vacation

Extensive Benefits

Employee Perks

Flexible Work Hours

Qualifications

• Experience supporting a C-level Executive in a fast-paced environment.
• Proficient in managing confidential information with discretion.

Responsibilities

• Manage complex calendars and schedule meetings with stakeholders.
• Draft and edit correspondence and prepare presentations for meetings.
• Plan and coordinate offsite events and department meetings.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Time Management

Multitasking

Education

Undergraduate Degree

College Diploma

Tools

Microsoft Office Suite

Job description

Executive Assistant for C-level Executive

Salary up to 95,000! Great Bonus, Full and Extensive Benefits + 3 Weeks of Vacation and wonderful employee perks!!!

This role will require the EA to go to the office 3 days per week and the office is in Mississauga.

The OPPORTUNITY is with a client that is growing and is seeking an Executive Assistant to support a C-level. This Executive is looking for a long-term partnership with their EA. The Executive knows the value of an EA and the Executive wants someone with initiative, strong interpersonal/communication skills, organizational skills and the ability to multitask. In this role, you will manage complex and ever-changing calendar, arrange meetings and plan travel, create and prepare documentation, correspondence and presentations as well as plan events. This role will require the EA to help the Executive with meeting material, documents and presentations for Board and Committee meetings. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment!

Responsibilities include:

• Manage a complex and constantly changing calendar, schedule meetings and appointments with internal and external stakeholders. Ensure the Executive is kept up to date of changing and urgent needs
• Manage a busy inbox and flag urgent emails/action on emails, as required
• Book travel (flights, hotel and car service and provide a detailed agenda)
• Draft and edit correspondence and prepare presentations for meetings
• Prepare spreadsheets for reports and manage data for reports and spreadsheets
• Plan, organize and coordinate offsite events and department meetings (ensure all meeting material is organized and ready in advance of the meeting)
• Prepare and submit detailed expense reports
• Collaborate and interact with direct reports/other department when preparing the meeting material for Board and Committee meetings
• Manage confidential information (internal and external)
• Manage special projects including research, communications, planning events etc.

Qualifications:

• Previous experience supporting a C- level Executive in large and dynamic organization that has a fast-paced environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Able to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Completion of an undergraduate degree or college diploma is an asset
• Experience planning and coordinating events
• Accurate and detail-oriented with a strong work ethic
• Proactive and resourceful mind-set