Facilities Project Coordinator

ATCO Frontec; Yellowknife; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Project Coordinator in Yellowknife. The role involves maintaining CMMS, managing client relationships, and overseeing project records. Ideal candidates will have experience in project coordination and strong organizational skills, with a focus on customer service.

Qualifications

• At least 2 years of experience in project coordination.
• Proficiency in MS Office applications.
• Ability to work independently or collaboratively.

Responsibilities

• Maintain the CMMS database and respond to client inquiries.
• Develop and issue management reports.
• Assist in invoicing backup preparation.

Skills

Communication

Organization

Customer Service

Tools

CMMS

MS Word

MS Excel

Office 365

Job description

Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services, and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of dedicated people committed to delivering excellence in the communities where we work and live.

Description:

ATCO Frontec Ltd. is seeking a Facilities Project Coordinator to join our team. The Facilities Coordinator will support daily facility maintenance activities, utilizing a Computerized Maintenance Management System (CMMS) for AWR (Additional Work Requests), preventive, and corrective maintenance. All work will adhere to reporting requirements in accordance with contract deliverables, company policy, and site requirements.

Where We Work and Live:

Yellowknife, Northwest Territories – Office

Responsibilities:

1. Actively maintain the CMMS database, entering all locations, assets, preventive maintenance (PM) tasks, PM schedules, vendors, Purchase Orders, and Receipting.
2. Respond to client inquiries and develop reporting requirements.
3. Develop and maintain positive relationships with customers, vendors, and maintenance personnel.
4. Generate, organize, and provide AWR documents and reports to the AWR Manager.
5. Work with site-based staff to issue purchase orders for materials, tools, or when contract PM, CM, and AWR work is required, as directed.
6. Maintain project records and maintenance information in an organized manner for easy retrieval.
7. Develop and issue management reports on a monthly, weekly, and as-needed basis.
8. Provide timely responses to corporate and project accounting requests for information.
9. Assist in generating invoicing backup and preparation in collaboration with project accounting.
10. Follow up with trades and workers to conduct work completion audits.
11. Oversee day-to-day procedures of facilities project administrators as needed.
12. Perform other duties as assigned.

Qualifications:

1. At least 2 years of experience in industrial, commercial, or residential construction project coordination within a customer service environment.
2. Experience with maintenance management software is preferred but not necessary.
3. Ability to multi-task and handle a high volume of work accurately while prioritizing.
4. Proficiency in MS Word, MS Excel, Outlook, and Office 365.
5. Strong oral and written English communication skills.
6. Excellent organizational and time management skills.
7. Ability to work independently or collaboratively.
8. Experience with databases and electronic file management software.
9. Strong customer service orientation and results-driven attitude.
10. Some exposure to general accounting practices and systems is an asset.
11. Willingness to travel to remote sites as needed.
12. Valid Class 5 (non-GDL) driver’s license or higher.

We appreciate all applications; only candidates selected for an interview will be contacted. Final candidates will be required to undergo a Security Clearance Check.

Collection, use, and retention of personal information will comply with ATCO Group privacy policies. By submitting your resume and participating in an interview, you consent to the collection, use, and disclosure of your personal information for employment consideration within the ATCO Group.