Executive Administrative Assistant

Conestoga Meats; Breslau; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Vice Presidents. This role involves a variety of tasks, from organizing schedules and meetings to preparing reports and presentations. The company values innovation and employee growth, offering a stable work environment with opportunities for professional development. Join a team that prioritizes excellence and progress in the meat industry, where your contributions will be recognized and valued. If you are organized, detail-oriented, and possess strong communication skills, this is the perfect opportunity for you to thrive in a supportive and dynamic workplace.

Benefits

Employee referral bonus program

Competitive benefits package

Pension plan with company matching

Floater day on top of vacation days

Discounts on quality pork products

Employee assistance program

Social Committee events

On-site training

Employee scholarship program

Qualifications

• Minimum five years of experience as a senior level administrative assistant.
• Strong computer skills with in-depth knowledge of Microsoft Office suite.

Responsibilities

• Arrange and coordinate meetings and external visits.
• Prepare expense reports and complete travel arrangements for the VP's.
• Organize schedules and handle correspondence as requested.

Skills

Organizational Skills

Microsoft Office Suite

Communication Skills

Attention to Detail

Professionalism

Initiative

Education

Post-secondary education in business

Human resources or related fields

Job description

JOB PURPOSE:

The Administrative Assistant is responsible for supporting the Vice Presidents providing a high-level of administrative support. This involves preparing reports and presentations, handling information requests, and performing clerical functions such as arranging travel and scheduling meetings.

WHY WORK AT CONESTOGA MEATS?

Conestoga Meats is a leader in the meat industry, known for innovation and a forward-thinking approach. We prioritize our employees, safety, and the use of automation. Our state-of-the-art facility sets us apart from others in the field. As we continue to grow and expand, we look forward to many exciting developments ahead. Join us and be part of a company that values excellence and progress!

• Growing company with opportunity to grow with team and department
• Stable full-time hours; no rotating shifts
• Employee referral bonus program (minimum $300 per hire)
• Competitive benefits package for you and your family at 3 months of service
• Pension plan and company matching at 1 year of service
• Floater day given on top of vacation days
• Diverse workforce; translation of communication materials into 8 languages
• Discounts on quality pork products
• Employee assistance program (financial assistance, mental health resources)
• Social Committee events (food trucks, gifts, games)
• BBQ's and wellness programs
• On-site training and company provided equipment
• Employee scholarship program and English courses

KEY JOB FUNCTIONS / ROLES / RESPONSIBILITIES:

• Arrange and coordinate meetings and external visits
• Prepare expense reports
• Complete travel arrangements for the VP's
• Organize schedules for the VP's as requested
• Handle all school or employee related product and cash donation requests
• Assist with routine emails/correspondence - preparation, editing, etc. as requested
• Organize customer visits and events
• Prepare and edit presentations and other documents as required for various meetings
• Lead various initiatives and interact with external parties as required
• Meet regularly with VP's and update them regarding issues/opportunities
• Work on professional and personal development areas as identified
• Responsible to advise on policy and process improvements within area of responsibility ie donation policy
• Coordinate SWAG opportunities with Sales
• Coordinate with Executive Assistant all Canada Pork Submissions
• Crosstrain with Executive Assistant to be able to provide backup

Personal Development:

• Attend company required training
• Remain current with technical knowledge in areas of responsibility
• Remain current on learning methodologies and best in class processes
• Attend regular 1:1 coaching/update sessions

QUALIFICATIONS:

• Minimum five years of experience as a senior level administrative assistant
• Post-secondary education in business, human resources or related fields
• Strong computer skills with in-depth knowledge of Microsoft Office suite
• Strong organizational and planning skills
• Strong level of professionalism and initiative
• Excellent verbal and written communication skills
• Attention to detail and accuracy

KEY COMPETENCIES:

Service Excellence:

• Maintains genuine relationships with customers over time, and stays on top of changing business needs
• Displays personal ownership and a sense of urgency over any issues or complaints that arise from the customer experience
• Maintains an outstanding customer experience despite time pressures or obstacles

Accountability and Initiative:

• Consistently delivers on personal targets
• Commits to producing the very best output, while maintaining safety and quality
• Takes initiative and demonstrates a "do whatever it takes" work ethic to get the work done

Communicating With Clarity:

• Verifies the meaning of messages sent by others and confirms any next steps required
• Communicates in a manner that is straightforward and easy to understand
• Answers questions in a professional manner

Conestoga Meats welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however only those invited to participate in our recruitment process will be contacted.