Executive Assistant to the CEO

OASIS - Ontario Agencies Supporting Individuals with Special Needs; Ontario; Remote; CAD 60,000 - 90,000; Full time

Job summary

OASIS is seeking an Executive Assistant to the CEO to support high-level operations and strategic initiatives. This role involves managing the CEO's calendar, facilitating communication with stakeholders, and organizing board meetings. Ideal candidates will have extensive experience supporting executives and possess strong organizational and communication skills.

Qualifications

• 8+ years of experience supporting C-suite executives, including CEOs (preferred).
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, QuickBooks, and CRM platforms.

Responsibilities

• Manage and prioritize the CEO’s complex calendar.
• Serve as liaison between CEO, Board of Directors, and external stakeholders.
• Coordinate meetings for the Board of Directors and support event planning.

Skills

Communication

Organization

Discretion

Diplomacy

Tools

Microsoft Office Suite

QuickBooks

CRM platforms

Job description

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Executive Assistant at Community Living Oshawa / Clarington

OASIS – Ontario Agencies Supporting Individuals with Special Needs

Apply now and be part of a dynamic team that is leading the future of consultation, education, collaboration and advocacy for Developmental Service organizations in Ontario. Together, let’s inspire, engage, and deliver change!

Job Title : Executive Assistant to the CEO

Location : Remote (Ontario-based candidates)

Employment Type : Full-Time

Target Salary : [To be determined]

Application Deadline : Thursday, May 15, 2025

About OASIS

Ontario Agencies Supporting Individuals with Special Needs (OASIS) is a not-for-profit organization representing almost 200 member agencies that provide developmental services to adults and children across Ontario.

MISSION : OASIS strengthens and connects Developmental Services agencies through advocacy, capacity –building, and system-wide leadership.

As OASIS undergoes an exciting transformation, this is your opportunity to contribute meaningfully to a mission that changes lives.

Position Overview

This is not just an Executive Assistant role – it’s a unique chance to serve as the strategic right-hand to a visionary CEO leading systemic change. You will work closely with senior stakeholders, anticipate needs, navigate complexity, and drive executive-level operations. Your work will directly support OASIS’ mission of advancing high-quality developmental services across Ontario.

Key Responsibilities

Optimize Executive Operations

• Manage and prioritize the CEO’s complex calendar in alignment with strategic goals
• Anticipate conflicts, recommend solutions, and optimize scheduling efficiency
• Maintain stakeholder relationship tracking to support executive effectiveness

Drive Communication & Board Engagement

• Serve as liaison between CEO, Board of Directors, member agencies, and external stakeholders
• Draft and edit communications, reports, and presentations for internal and public use
• Prepare briefing materials and manage the CEO’s inbox and expense reconciliation

Support Governance & Events

• Coordinate meetings for the Board of Directors, Committees, and Communities of Practice
• Track and follow up on action items and deliverables
• Arrange travel and accommodation logistics for CEO and Board
• Support event planning, including conferences and strategic meetings

Who You Are

• A proactive and highly organized executive-level professional
• Adept at balancing structure with adaptability in a fast-paced, multi-stakeholder environment
• Skilled in communication, discretion, and diplomacy
• Comfortable working independently and remotely while staying deeply connected to team goals

Qualifications & Skills

• 8+ years of experience supporting C-suite executives, including CEOs (preferred)
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite, QuickBooks, and CRM platforms
• Demonstrated experience in complex calendar management and sensitive issue handling
• Familiarity with nonprofit or developmental services is an asset
• Willingness to travel within Ontario for key events and meetings

Equity, Diversity & Inclusion

OASIS is an equal opportunity employer committed to building a diverse and inclusive workforce that reflects the communities we serve.

Accessibility

We are committed to an accessible recruitment process in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please notify us during the application process.

How to Apply

Submit your resume and a brief cover letter outlining your experience and why you’re a great fit for this role to [e-mail] .

• Join us in shaping a better future for people with developmental disabilities in Ontario.

Seniority level

Seniority level

Executive

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Services for the Elderly and Disabled

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