Executive Assistant to The CEO

HRPA - Human Resources Professionals Association; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Join HRPA as an Executive Assistant to the CEO, a pivotal role supporting leadership during an exciting transformation. This position requires exceptional organizational and communication skills, along with the ability to manage competing priorities effectively. You will play a key role in shaping the future of HR leadership in Ontario.

Qualifications

• 8+ years supporting C-suite executives, preferably CEO-level.
• Exceptional organizational skills and ability to manage competing priorities.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage the CEO’s complex calendar and optimize time.
• Serve as a liaison between the CEO and stakeholders.
• Coordinate travel and event logistics for the CEO.

Skills

Organizational skills

Communication skills

Relationship management

Problem-solving

Emotional intelligence

Tools

Microsoft Office

Job description

Join HRPA as an Executive Assistant to the CEO – A Career-Defining Opportunity!

Looking for a dynamic, high-impact role where you can help shape the future of an organization undergoing exciting transformation? This is more than an Executive Assistant role—it’s an opportunity to be a trusted partner to a visionary CEO, helping them navigate complexity with agility, creativity, and strategic insight.

The Human Resources Professionals Association (HRPA) supports over 24,000 HR professionals and students across Ontario, equipping them with the tools, skills, and knowledge to lead their organizations into the future. By fostering human potential in the workplace, HRPA helps individuals and organizations thrive in a rapidly evolving world of work. Rooted in Inclusion, Diversity, Equity, and Accessibility (IDEA) principles , we are committed to creating a workplace that reflects the values we champion.

As we embark on an ambitious new strategy, we are seeking a highly skilled and motivated Executive Assistant to the CEO to play a key role in supporting our CEO and the team around them.

What You’ll Do :

As the Executive Assistant , you will serve as the CEO’s strategic partner, ensuring they can focus on high-impact priorities. This role demands a proactive, solutions-oriented mindset and an ability to anticipate needs before they arise. You will balance structure with flexibility, ensuring the CEO operates at their best—both professionally and personally.

Key Responsibilities :

• Optimize Time & Priorities : Manage the CEO’s complex calendar, ensuring alignment with strategic objectives; anticipate scheduling conflicts and provide creative solutions to maximize efficiency; maintain key relationships and stakeholder tracking to enhance executive effectiveness.
• Drive Executive Operations & Communications : Serve as a key liaison between the CEO and internal / external stakeholders; draft, edit, and manage communications on behalf of the CEO; handle executive inbox management, expense reconciliation, and document preparation.
• Support Executive Leadership : Coordinate and manage ELT meetings, ensuring follow-ups and action items are tracked.
• Manage Travel & Event Logistics : Coordinate seamless travel and accommodation arrangements for the CEO, ELT, and Board; support event planning, ensuring high-impact engagement opportunities.

Who You Are :

You thrive in fast-paced and dynamic environments and understand the nuances of executive leadership support. You balance sharp business acumen with emotional intelligence, adapting seamlessly to the evolving needs of a CEO who is driving transformation.

Qualifications & Skills :

• 8+ years supporting C-suite executives (CEO-level experience preferred). Exposure to entrepreneurial or association environments is a plus.
• Exceptional organizational skills and ability to manage competing priorities efficiently.
• Outstanding written and verbal communication skills.
• Adept at managing relationships with senior leaders, board members, and external partners.
• Advanced proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) and executive productivity tools.
• Discreet and professional, skilled in handling sensitive information with confidentiality.
• Solutions-oriented, able to anticipate needs, think critically, and adapt to shifting priorities.

Why Join HRPA?

This is an unparalleled opportunity to partner with an entrepreneurial CEO at a pivotal moment for HRPA. You will not just support leadership—you will have a supporting role in influencing strategy, shaping culture, and enabling the organization’s transformation . If you are energized by complexity, excel at problem-solving, and are ready to make a lasting impact, we want to hear from you!

Ready to take the leap? Apply now and be part of a team that is redefining the future of HR leadership in Ontario. Together, let’s inspire, engage, and deliver the ‘wow’ factor!

Location : Toronto, hybrid (in-office 2 days per week)

Type : Full-Time

Target Salary : $70,000 - $90,000

Apply now and let’s create something amazing together!

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from diverse ethnic and cultural backgrounds, sexual orientations, and gender identities.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, the company will provide accommodations throughout the recruitment process. Please inform the HR Department of any accommodation needs.

Disclaimer : Certain content was generated with the assistance of AI.

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