Records Management Clerk - Intermediate

Equation Staffing Solutions.; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Records Management Clerk to enhance the efficiency of records within the Government of Alberta. This role involves organizing and categorizing official records, maintaining accurate inventories, and ensuring compliance with legal standards. If you are passionate about records management and thrive in a collaborative environment, this is your chance to make a meaningful impact. Join a team dedicated to excellence in records management and contribute to the effective organization of vital information. Apply today to be part of a transformative initiative!

Qualifications

• 4+ years of experience in Information Management, focusing on records and documents.
• Strong background in records management with knowledge of compliance standards.

Responsibilities

• Organize and categorize records in the Corporate Purchasing SharePoint repository.
• Maintain accurate records inventories and ensure compliance with standards.

Skills

Records Management

Attention to Detail

Organizational Skills

Compliance Standards

Document Management

Education

Formal education in Records and Archive Management

Tools

Microsoft SharePoint

Power BI

SQL Server Analysis Services

SQL Server Integration Services

SQL Server Reporting Services

Job description

Equation Staffing Solutions is currently seeking a highly motivated and detail-oriented Records Management Clerk to join the Government of Alberta in Edmonton. This position offers a great opportunity to contribute to the effective organization and management of important records within the corporate purchasing function. If you are passionate about maintaining efficiency, compliance, and security in records management, we want to hear from you!

Responsibilities:

1. Organize and categorize official records within the Corporate Purchasing SharePoint repository, ensuring they are renamed according to established nomenclature.
2. Maintain accurate and up-to-date records inventories, ensuring proper classification for easy retrieval.
3. Assign appropriate metadata to all records for efficient tracking, retrieval, and archiving in line with the Procurement Services Branch standards.
4. Create and maintain clear process documentation to outline procedures for accessing, storing, and disposing of records.
5. Collaborate with various departments to ensure process documentation is easy to understand and aligns with legal and compliance requirements.
6. Implement systems to facilitate the efficient retrieval of records and ensure staff is properly trained in access and handling procedures.
7. Ensure all records management practices comply with the Procurement Services Branch requirements while maintaining confidentiality and security of sensitive data.

Qualifications:

1. At least 4 years of experience in an Information Management environment, specifically working with records and documents.
2. Strong background in records management with a solid understanding of best practices and compliance standards.
3. Formal education in Records and Archive Management or a related field.
4. At least 4 years of experience using Microsoft SharePoint for document management and records storage.
5. 4 years of experience with Central Administration in a SharePoint environment, ensuring proper management and configuration of records.
6. 2 years of experience working with Power BI reporting and SQL Server Analysis Services, Integration Services, and Reporting Services.
7. Excellent attention to detail, organizational skills, and the ability to maintain accurate and up-to-date records inventories.
8. Knowledge of metadata assignment, document archiving, and maintaining data security and confidentiality.

If you are passionate about records management, enjoy working in a collaborative and organized environment, and are looking for an opportunity to make a meaningful contribution to the Government of Alberta, we’d love to speak with you! Apply today!