Waste Management Contract Administrator (Contract Administrator)

York Region (The Regional Municipality of York); Newmarket; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading municipality in Ontario is seeking a dedicated professional to manage waste management contracts. The role involves overseeing procurement processes, ensuring compliance with legislation, and collaborating with various stakeholders to achieve organizational goals. Ideal candidates will have a diploma in a related field and experience in public sector procurement.

Benefits

Defined Benefit Pension Program

Comprehensive Employer-Paid Benefits

Inclusive and Diverse Workforce

Qualifications

• Minimum three years experience in procurement and contract management.
• Knowledge of municipal policies and purchasing legislation.

Responsibilities

• Coordinates procurement and contract administration functions.
• Oversees contractor performance and manages contract risks.

Skills

Research

Decision-Making

Organizational Skills

Education

Community College Diploma in Finance

Business Administration

Tools

MS Office Suite

Power Apps

Weigh Scale Software

Job description

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people.Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.


• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.


• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.


• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

This position is responsible for maintaining waste management tonnage information related to programs and services along with coordinating, purchasing, procurement and contract administration functions within Waste Management. Develops agreements in consultation with Legal Services and works with Procurement to create necessary procurement documents. Supports waste management programs, ensuring due diligence and compliance with branch standards and the Region’s Procurement Bylaw, while ensuring that program practices are consistent with relevant legislation, regulations, policies, and procedures.

WHAT YOU'LL BE DOING

• Collaborates/works with partners and follows the Procurement Office corporate strategic leadership, planning and direction related to this function to ensure alignment with corporate objectives and direction.


• Research best practices for contract administration and provides input on plans and business improvement processes for streamlining the administration and awarding of contracts.


• Administers contracts in accordance with contract terms and internal policies and procedures.


• Oversees work completed by contractors, provides site access and orientation or coordinates with relevant business units as needed.


• Addresses contract performance concerns including escalation to management and internal partners as required.


• Identifies and manages contract risks to meet organizational obligations and achieve the planned outcomes of the contract.


• Provides contract related resolutions to address funding requirements, contractor performance issues and disruptions in the supply and delivery of goods and services. |


• Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a Community College Diploma in Finance, Commerce, Business Administration, or related field or approved equivalent combination of education and experience.


• Minimum three (3) years demonstrated experience in public sector environment dealing in procurement, contract management and material management experience.


• Successfully completion and attained of one of the following certifications: Certified Professional Public Buyer (CPPB) and/or Certified Public Purchasing Officer (CPPO) designation with the Universal Public Procurement Certification Council (UPPCC) or Certified Supply Chain Management Professional (SCMP) designation with the Supply Chain Management Association of Ontario (SCMAO) or approved equivalent experience.


• Knowledge of municipal polices, purchasing legislation, compliance and risk, Bylaws, and contract management methods.


• Demonstrated ability to interpret contracts with advanced organizational skills to coordinate processing of contracts and post award scope changes though to contract closeout.


• Demonstrated ability in the Region’s core competencies.


• Intermediate skills in MS Office Suite and demonstrated knowledge and experience of virtual platforms (e.g. Power Apps) and sound familiarity with weigh scale software (e.g. Paradigm).


• Demonstrated writing skills to prepare draft correspondence, detailed reports, tables, spreadsheets, and reports related to programs and services delivered.


• Demonstrated ability to research/investigate issues and sound decision-making skills to resolve problems and/or escalate as appropriate.


• Valid Ontario Class “G” driver’s license free of serious offences under the Highway Traffic Act.