Executive Assistant

Hypertec Group; Montreal (administrative region); On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health benefits

Health Spending Account (HSA)

Employer‑matched RRSP Program

Paid Floater Days

Job summary

Hypertec Group in Montreal, Quebec is seeking a highly organized Executive Assistant to support the divisional President and leadership team of the Construction division. This role involves managing calendars, organizing travel, and preparing documents while maintaining professionalism across interactions.

The ideal candidate will have a minimum of 5 years' experience supporting executives, demonstrating discretion and strong communication skills. Comprehensive health benefits and a supportive work environment are among the perks offered.

Qualifications

• Minimum 5 years of experience supporting executives or senior leaders.
• Ability to manage multiple leaders concurrently while prioritizing tasks.
• Discretion in handling sensitive and confidential information.

Responsibilities

• Manage calendars and schedule meetings.
• Arrange travel and manage expense reports.
• Prepare and format documents and presentations.
• Organize digital filing systems.
• Capture notes during meetings and track action items.

Skills

Advanced proficiency in Microsoft Office Suite

Excellent written communication skills

Strong organizational skills

Interpersonal communication skills

Education

Post-secondary education or equivalent professional experience

Tools

Microsoft Office Suite

SharePoint

Job description

Join a global company shaping the future with technology that drives lasting impact.

Responsibilities

We are seeking a highly organized and resourceful Executive Assistant to support the divisional President and leadership team of our Construction division. Reporting to the Chief of Staff, this role is critical to ensuring the efficiency, coordination, and professionalism of business operations. This position requires a high degree of judgment, discretion, and initiative. The Executive Assistant will serve as a key partner to senior leadership, providing proactive support that enables focus on high-impact priorities. The ideal candidate brings a polished, solutions-oriented approach and is comfortable navigating complex schedules, confidential matters, and shifting priorities with poise and professionalism.

• Proactively manage calendars, schedule meetings, and ensure alignment of key priorities across leaders’ schedules;
• Arrange domestic and international travel and manage related expense reports accurately and on time;
• Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office tools;
• Assist in coordinating internal communications and recurring reporting cadences;
• Organize and maintain digital filing systems, including SharePoint sites and internal repositories;
• Track action items and ensure timely follow-up on key deliverables;
• Attend select meetings to capture notes, decisions, and follow-up actions as required;
• Interact with internal and external stakeholders on behalf of the supported leaders, maintaining a high level of professionalism at all times;
• Provide support on special projects or ad hoc initiatives as assigned by the divisional leaders or Chief of Staff.

Qualifications

• Post-secondary education or equivalent professional experience;
• Minimum 5 years of experience supporting executives or senior leaders in a dynamic corporate environment;
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), with familiarity in SharePoint and other Microsoft 365 collaboration tools;
• Excellent written, verbal, and interpersonal communication skills;
• Demonstrated ability to support multiple leaders concurrently while managing competing priorities;
• Strong organizational skills, with a high level of accuracy and attention to detail;
• Discretion and sound judgment in handling sensitive and confidential information.

Benefits

• Comprehensive health benefits that ensure you and your family are covered for a wide range of medical needs;
• Health Spending Account (HSA);
• Employer‑matched RRSP Program;
• Paid Floater Days.

Hypertec is an equal opportunity employer.

Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic.