Dynamic Administrative Coordinator — Real Estate Operations

Avison Young | Canada; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Job summary

Avison Young in Vancouver is seeking an Administrative Coordinator to provide daily real estate administrative support in a fast-paced setting. You will collaborate with brokerage, operations, marketing and research teams to ensure a smooth, efficient office environment.

The base salary is aligned with market data and is estimated to be $50,000-$60,000 with the potential for additional compensation through a bonus. Pay will reflect location, education, experience and internal equity.

Qualifications

• Minimum 1-2 years’ experience in administration and a diploma/degree relevant to real estate, business or marketing
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) experience an asset
• Excellent and effective verbal and written communication skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Well organized and demonstrate initiative

Responsibilities

• Support and assist operations, client services, marketing, and research teams with responsibilities and requests
• Attend to the phones in a professional and efficient manner
• Greet clients and guests in a courteous manner, offer and prepare coffee/water to clients upon arrival, prepare board rooms for meetings, etc.
• Complete stationary orders, accept deliveries and place into inventory in a tidy fashion
• Assist in the day-to-day upkeep of the office, maintain cleanliness of all client reception areas, employee kitchen, etc.
• Assist in daily correspondence requests such as online updates, letters, labels, arrange couriers, etc.
• Be prompt and consistent with attendance as required by the job
• Work closely with peers / teams on various initiatives and special projects
• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials
• Learn and develop knowledge for the company’s business and audience
• Assist with other administrative needs and special projects as needed

Skills

Communication skills

Organizational skills

Multitasking

Professional phone etiquette

Education

Diploma/degree relevant to real estate, business or marketing

Tools

Word

Excel

PowerPoint

Outlook

Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat)

Job description

Avison Young in Vancouver is seeking an Administrative Coordinator to provide daily real estate administrative support in a fast-paced setting. You will collaborate with brokerage, operations, marketing and research teams to ensure a smooth, efficient office environment.

The base salary is aligned with market data and is estimated to be $50,000-$60,000 with the potential for additional compensation through a bonus. Pay will reflect location, education, experience and internal equity.