Drinking Water Office Assistant

Analytical Solutions (Part of ALS Limited); Waterloo; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Assistant to join their dynamic team. In this role, you will be responsible for vital administrative functions, ensuring smooth operations by managing calls, filing paperwork, and maintaining organized records. Your strong communication skills and proficiency in Microsoft Office will be crucial in supporting project managers and adhering to regulatory requirements. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute to a purpose-driven team dedicated to making a positive impact on the world.

Benefits

Skill Development Opportunities

Flexible Work Environment

Growth Opportunities

Safe Working Environment

Qualifications

• Experience in a lab environment is an asset.
• Excellent communication skills and proficiency in Excel and Outlook.

Responsibilities

• Carry out administrative functions including directing calls and filing paperwork.
• Monitor client threshold breaches and provide notifications as required.

Skills

English Communication Skills

Microsoft Excel

Microsoft Outlook

Data Entry Skills

Customer Service Orientation

Problem-Solving Skills

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Join to apply for the Office Assistant role at Analytical Solutions (Part of ALS Limited)

Get AI-powered advice on this job and more exclusive features.

Imagine your future with us!

At ALS, we encourage you to dream big.

When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

About The Role

On-site/Casual

This position is responsible for carrying out administrative functions, including but not limited to directing calls, tracking messages, completing and filing paperwork, and uploading files to a centralized database.

Key Responsibilities

• Understanding the requirements of Ontario Regulation 248/03.
• Monitoring the Dashboard in GEL for client threshold breaches.
• Providing verbal and written notifications as required by client regulatory bodies.
• Uploading parameters daily to DWIS and LRMA.
• Assisting Project Managers.
• Notifying the Drinking Water Program Manager of policy violations or issues.
• Following established procedures and maintaining organized records.
• Observing safety regulations and complying with ALS policies.
• Performing other duties as assigned.

About You

• Excellent English communication skills (auditory, verbal, written, reading).
• Proficiency in Microsoft Excel and Outlook, with confident computer skills.
• Strong keyboarding and data entry skills with minimal errors.
• Customer service orientation.
• Organized, detail-oriented, and strong problem-solving skills.
• Ability to work independently and as part of a team.
• Capable of working with minimal supervision.

Required Qualifications

• High school diploma or equivalent.
• Experience in a lab environment is an asset.

Physical Demands

• Manual dexterity for data entry.
• Reaching with hands or arms.
• Sitting at a desk for general office work.
• Possible exposure to unpleasant odours.
• Availability for day, afternoon, and weekend shifts, as ALS operates 24/7.

Working at ALS

Our people are our most valuable asset. We support skill development and offer growth opportunities, fostering a safe, flexible, and rewarding environment that positively impacts our employees, communities, and the planet.