Office Assistant

Analytical Solutions (Part of ALS Limited); Waterloo; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to join their dynamic team. This role involves supporting project managers, ensuring compliance with regulations, and maintaining organized records. The ideal candidate will possess strong communication skills and proficiency in Microsoft Office. This position offers a unique opportunity to contribute to a mission-driven organization dedicated to making a positive impact on health and safety. Join a diverse community of professionals and enjoy a comprehensive benefits package that supports your growth and well-being.

Benefits

Structured Wage Increases

Comprehensive Benefit Package

Additional Vacation Days

Business Support for Education

Learning & Development Opportunities

Qualifications

• Completion of high school diploma or equivalent required.
• Previous experience in a lab environment is considered an asset.

Responsibilities

• Responsible for administrative functions including tracking messages and filing paperwork.
• Monitor the Dashboard for client threshold breaches and notify as required.

Skills

English Communication Skills

Microsoft Excel

Microsoft Outlook

Data Entry Skills

Customer Service Orientation

Problem-Solving Skills

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Imagine your future with us!

At ALS, we encourage you to dream big.

When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

About The Role

On-site/Casual

This position is responsible for carrying out the administrative functions, including but not limited to directing calls, tracking messages, completing, and filing paperwork, uploading files to a centralized data base.

Key Responsibilities

• Responsible for understanding the requirements of Ontario Regulation 248/03.
• Monitor the Dashboard in GEL for any client threshold breaches.
• Providing verbal and written notification as required by client regulatory bodies.
• Responsible for daily uploading of parameters to DWIS and LRMA.
• Provide assistance to Project Managers.
• Notify Drinking Water Program Manager immediately of any drinking water policy violations or issues.
• Use correct procedures in accordance with the established policies.
• Maintain records in an organized manner for traceability.
• Observe established safety regulations and comply with all ALS health and safety policies and procedures.
• Other duties as assigned
  
  

About You

• Excellent English communication skills required (auditory, verbal, written, and reading).
• Proficient user of Microsoft Excel and Outlook, with confident computer skills.
• Strong keyboarding and data entry skills with minimal errors.
• Customer service oriented.
• Organized, detail oriented and strong problem-solving skills.
• Work independently as well as part of a team.
• Capable of working with minimal supervision.
  
  

Required Qualifications

• Completion of high school diploma or equivalent required.
• Previous experience in a lab environment is considered an asset.
  
  

Physical Demands

• Manual dexterity for repetitive tasks such as data entry.
• Reaching by extending hand(s) or arm(s) in any direction.
• Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities.
• You may be exposed to unpleasant odours.
• Please note that ALS operates 24/7 and will require day, afternoon, and weekend work.
  
  

Working at ALS

Our people are our most valuable asset and drive our success at ALS. We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other. At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.

Our Benefits Includes

• Structured wage increases.
• Comprehensive benefit package specific to your work status (including extended medical, dental, and vision coverage, access to company perks, life and disability insurance, retirement plan with company match, employee assistance and wellness programs).
• Additional vacation days for years of service.
• Business support for education or training after 9 months with the company.
• Learning & development opportunities (unlimited access to e-learnings and more).
  
  

Please note: benefits vary based on employee status.

About ALS

ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalised solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world.

Everyone matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

Qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women, First Nations Metis and Inuit persons, members of minority groups, and persons living with disabilities.

ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.