Donation Processing Associate

University of Alberta; Edmonton; Hybrid; CAD 48,000 - 56,000; Full time

Job summary

University of Alberta invites applications for a Donation Processing Associate. Hybrid role with a mix of remote and in-person work, primarily at Enterprise Square.

You will support fundraising operations by accurately processing, recording, and receipting charitable donations as part of the Gift Acceptance & Processing team within the Office of the Recording Secretary. You will handle cheques, credit cards, EFTs, online donations, payroll deductions, and complex gifts (securities,

Responsibilities

• Processing a variety of gift transactions (cheques, credit cards, EFTs, online donations, payroll deductions, and more complex gifts)
• Maintaining accurate donor and gift records
• Issuing charitable tax receipts and processing gift adjustments
• Reviewing supporting documentation and contributing to reconciliations
• Ensuring compliance with CRA regulations and university policies
• Collaborating with internal teams to ensure timely and accurate recording and allocation of donations

Job description

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, and working collaboratively with the Gift Processing Team within the Office of the Recording Secretary, the Donation Processing Associate plays an important role in supporting the University of Alberta's fundraising operations by ensuring the accurate and timely processing, recording, and receipting of charitable donations.

The position is responsible for processing a variety of gift transactions, including cheques, credit cards, electronic funds transfers, online donations, payroll deductions, and more complex gifts such as securities, gifts-in-kind, and pledges.

Key responsibilities include maintaining accurate donor and gift records, reviewing supporting documentation, issuing charitable tax receipts, processing gift adjustments, and supporting reconciliations. The role also contributes to quality assurance by reviewing gift transactions and ensuring compliance with Canada Revenue Agency (CRA) regulations and university policies and procedures.

Working collaboratively with internal teams and university stakeholders, the Donation Processing Associate helps ensure donations are accurately recorded, appropriately allocated, and processed in a timely manner while maintaining the integrity of the university's gift processing operations.