Donation Processing Assistant

University-of-Albert; Edmonton; In loco; CAD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

University-of-Albert is seeking a Donation Processing Assistant to support the accurate acceptance, handling, and processing of charitable donations. The role works in-person at Enterprise Square and reports to the Gift Processing Team within the Office of the Recording Secretary.

Primary duties include handling cash and cheque donations, preparing deposit documentation, and maintaining records. Collaboration with internal stakeholders ensures timely processing of donations for fundraising

Mansioni

• Receiving, recording, safeguarding, and depositing cash and cheque donations.
• Preparing and reconciling deposit documentation.
• Coordinating bank deposits and maintaining transaction records.
• Providing general administrative support to the Gift Processing Team.
• Assisting with donor records, online donations, and gift allocations.
• Responding to duplicate tax receipt requests.
• Collaborating with team and internal stakeholders to ensure accurate processing.

Descrizione del lavoro

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of18 months.

Location - This role is in-person. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, the Donation Processing Assistant is an integral member of the Gift Processing Team within the Office of the Recording Secretary, supporting the accurate and timely acceptance, handling, and processing of charitable donations received by the University of Alberta.

The position is primarily responsible for receiving, recording, safeguarding, and depositing cash and cheque donations in accordance with established internal controls and university policies and procedures. Key activities include preparing and reconciling deposit documentation, maintaining accurate transaction records, coordinating bank deposits, and ensuring proper handling and retention of supporting documentation.

The Donation Processing Assistant also supports routine gift processing activities, including compiling donor information for online donations, assisting with donor records and gift allocations, responding to duplicate tax receipt requests, and providing general administrative support to the Gift Processing Team.

Working collaboratively with team members and internal stakeholders, this position contributes to efficient daily operations, accurate financial recordkeeping, and the timely processing of donations that support the university's fundraising initiatives.