Donation Processing Assistant

University of Alberta Careers; Edmonton; On-site; CAD 38,000 - 52,000; Full time

Job summary

The University of Alberta is seeking a Donation Processing Assistant to join the Gift Processing Team within the Office of the Recording Secretary. This in-person role supports the accurate and timely acceptance, handling, and processing of charitable donations at Enterprise Square.

Key duties include receiving and depositing cash and cheque donations, maintaining transaction records, reconciling deposits, and assisting with donor records and tax receipts.

Responsibilities

• Receiving, recording, safeguarding, and depositing cash and cheque donations in accordance with internal controls and university policies and procedures.
• Preparing and reconciling deposit documentation and maintaining accurate transaction records.
• Coordinating bank deposits and ensuring proper handling and retention of supporting documentation.
• Supporting routine gift processing activities, including compiling donor information for online donations and assisting with donor records and gift allocations.
• Responding to duplicate tax receipt requests and providing general administrative support to the Gift Processing Team.
• Working collaboratively with team members and internal stakeholders to contribute to efficient daily operations and timely processing of donations.

Job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of18 months.

Location - This role is in-person. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, the Donation Processing Assistant is an integral member of the Gift Processing Team within the Office of the Recording Secretary, supporting the accurate and timely acceptance, handling, and processing of charitable donations received by the University of Alberta.

The position is primarily responsible for receiving, recording, safeguarding, and depositing cash and cheque donations in accordance with established internal controls and university policies and procedures. Key activities include preparing and reconciling deposit documentation, maintaining accurate transaction records, coordinating bank deposits, and ensuring proper handling and retention of supporting documentation.

The Donation Processing Assistant also supports routine gift processing activities, including compiling donor information for online donations, assisting with donor records and gift allocations, responding to duplicate tax receipt requests, and providing general administrative support to the Gift Processing Team.

Working collaboratively with team members and internal stakeholders, this position contributes to efficient daily operations, accurate financial recordkeeping, and the timely processing of donations that support the university's fundraising initiatives.