Donation Processing Associate

The University of Alberta; Edmonton; Hybrid; CAD 42,000 - 60,000; Full time

Job summary

The University of Alberta is seeking a Donation Processing Associate to support fundraising operations. Based in Edmonton, this hybrid role combines remote and in-person work at Enterprise Square, reporting to the Program Lead, Gift Acceptance & Processing.

You will process a variety of gift transactions, maintain donor and gift records, issue charitable receipts, and support reconciliations. The position emphasizes accuracy, compliance with CRA regulations, and collaboration with internal teams

Responsibilities

• Maintain accurate donor and gift records.
• Review supporting documentation for gifts and adjustments.
• Issue charitable tax receipts and support reconciliations.
• Ensure compliance with CRA regulations and university policies.

Job description

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, and working collaboratively with the Gift Processing Team within the Office of the Recording Secretary, the Donation Processing Associate plays an important role in supporting the University of Alberta's fundraising operations by ensuring the accurate and timely processing, recording, and receipting of charitable donations.

The position is responsible for processing a variety of gift transactions, including cheques, credit cards, electronic funds transfers, online donations, payroll deductions, and more complex gifts such as securities, gifts-in-kind, and pledges.

Key responsibilities include maintaining accurate donor and gift records, reviewing supporting documentation, issuing charitable tax receipts, processing gift adjustments, and supporting reconciliations. The role also contributes to quality assurance by reviewing gift transactions and ensuring compliance with Canada Revenue Agency (CRA) regulations and university policies and procedures.

Working collaboratively with internal teams and university stakeholders, the Donation Processing Associate helps ensure donations are accurately recorded, appropriately allocated, and processed in a timely manner while maintaining the integrity of the university's gift processing operations.