Donation Processing Assistant

University of Alberta; Edmonton; Presencial; CAD 25 000 - 30 000; Tempo integral

Resumo da oferta

The University of Alberta is seeking a Donation Processing Assistant for in-person work at Enterprise Square. Reporting to the Program Lead, Gift Acceptance & Processing, you will be part of the Gift Processing Team within the Office of the Recording Secretary.

Responsibilities include receiving, recording, safeguarding, and depositing donations, preparing deposit docs, reconciling records, and supporting donor information and tax receipt requests.

Responsabilidades

• Receive, record, safeguard, and deposit cash and cheque donations per internal controls and university policy.
• Prepare and reconcile deposit documentation and maintain accurate transaction records.
• Coordinate bank deposits and ensure proper handling and retention of supporting docs.
• Support donor-related activities such as compiling donor information for online donations and donor records/gift allocations.
• Respond to duplicate tax receipt requests and provide general administrative support to the Gift Processing Team.
• Collaborate with team members and stakeholders to ensure efficient daily operations and timely processing of donations.

Descrição da oferta de emprego

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of18 months.

Location - This role is in-person. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, the Donation Processing Assistant is an integral member of the Gift Processing Team within the Office of the Recording Secretary, supporting the accurate and timely acceptance, handling, and processing of charitable donations received by the University of Alberta.

The position is primarily responsible for receiving, recording, safeguarding, and depositing cash and cheque donations in accordance with established internal controls and university policies and procedures. Key activities include preparing and reconciling deposit documentation, maintaining accurate transaction records, coordinating bank deposits, and ensuring proper handling and retention of supporting documentation.

The Donation Processing Assistant also supports routine gift processing activities, including compiling donor information for online donations, assisting with donor records and gift allocations, responding to duplicate tax receipt requests, and providing general administrative support to the Gift Processing Team.

Working collaboratively with team members and internal stakeholders, this position contributes to efficient daily operations, accurate financial recordkeeping, and the timely processing of donations that support the university's fundraising initiatives.