Document Controller

Metrolinx; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking multiple Document Controllers to join their Rapid Transit Document Control Team. This role involves managing departmental records, overseeing data integrity, and ensuring compliance with document management policies. The successful candidate will play a crucial part in processing contract documentation and implementing document control processes that positively impact community infrastructure projects. If you are organized, detail-oriented, and passionate about contributing to transit improvements, this is an exciting opportunity to make a difference in the Greater Golden Horseshoe region.

Qualifications

• Diploma in a related discipline or equivalent combination of education, training, and experience.
• Experience in document management and control.
• Strong organizational and coordination skills.

Responsibilities

• Manage departmental records and maintain filing systems.
• Administer the document management system and ensure document security.
• Track daily document control activities for accuracy and compliance.

Skills

Document Management

Organizational Skills

MS Office Suite

Adobe Acrobat Professional

Database Management Tools

Communication Skills

Education

Diploma in a related discipline

Tools

Unifier

ACONEX

ProjectWise

Job description

Job Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. We operate GO Transit and UP Express, and manage the PRESTO fare payment system. We are building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major subway system expansions in Toronto, to make transit faster, easier, and more accessible. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, we value equity, diversity, and inclusion as essential to our core principles of serving with passion, thinking forward, and working as a team.

Our Capital Projects Group (CPG) comprises dedicated professionals committed to delivering infrastructure and positively impacting our communities. We are building a knowledgeable, collaborative team that is changing how transit projects are delivered.

Our Rapid Transit Document Control Team is seeking multiple Document Controllers. You will manage departmental records, maintain electronic and hardcopy filing systems, and oversee data integrity, access, and security.

What will I be doing?

• Processing contract documentation, including correspondence and deliverables, and facilitating the review cycle for submissions.
• Administering the document management system, including user setup, security rights, and maintaining document security per policies.
• Ensuring documents are properly submitted, managed, and retrievable for project, contract, FOI, and regulatory requests.
• Performing data quality controls and cataloging information for easy access.
• Verifying metadata accuracy on documents, such as drawing number, version, status, and revision details.
• Tracking daily document control activities to ensure information is accurate, controlled, and archived effectively.
• Implementing new or revised document control processes, policies, and procedures.

What Skills and Qualifications Do I Need?

• Diploma in a related discipline or equivalent combination of education, training, and experience.
• Experience in document management and control.
• Strong organizational and coordination skills to ensure policy compliance.
• Proficiency with MS Office Suite, Adobe Acrobat Professional, and database management tools like Unifier, ACONEX, and ProjectWise.
• Excellent communication skills for reviewing documents, liaising with stakeholders, and delivering training.

Don’t Meet Every Requirement?

If you’re enthusiastic about working at Metrolinx but don’t meet all qualifications, we encourage you to apply. You might be the right fit for this or other roles. We value diverse talents and experiences.

We invite applicants from all backgrounds, including Indigenous, Black, racialized communities, women, persons with disabilities, and those with diverse gender identities, expressions, and sexual orientations.

Accommodation

We are committed to creating an inclusive environment and accommodating applicants with disabilities during the hiring process. Please contact our Recruitment team at 416-202-5601 or [e-mail] if needed.

Application Process

Applicants must be legally eligible to work in Canada. Communication will be via email, so please ensure your contact details are current. A Criminal Record Check may be required. Providing false information may disqualify your application. Only shortlisted candidates will be contacted.

We are an equitable and inclusive employer.